Legal Support Assistant I - Riverside & Murrieta Details

Legal Support Assistant I - Riverside & Murrieta

County of Riverside - Riverside, CA

Employment Type : Full-Time

JOB
The Riverside County District Attorney's Office seeks a Legal Support Assistant I to support the legal staff with the processing and tracking of legal documents, records and correspondence within the District Attorney's Office. The Legal Support Assistant I classification is the first level in the Legal Support Assistant series. The responsibilities of the incumbent will be to either perform a moderate range of specialized legal clerical work, or in a training capacity, learning the variety of specialized legal clerical work characteristic of the Legal Support Assistant II class. The Legal Support Assistant I classification is distinguished from the Legal Support Assistant II by the latter's ability to understand and apply a more extensive range of legal processes related to the processing of legal documents.Meet the Team!The District Attorney of Riverside County, as the public prosecutor acting on behalf of the People, vigorously enforces the law, pursues the truth, protects those victimized by crime, exonerates the innocent, and safeguards the rights of all to ensure that justice is done on behalf of our community. The office’s staff of over 700 is comprised of prosecuting attorneys, sworn investigators, victim-witness advocates, paralegals, investigative technicians, forensic analysts, and a wide range of information technology and supporting staff all committed to excellence and integrity in public service. We are, and we seek to maintain, a diverse workforce to match a diverse county.

EXAMPLE OF DUTIES

• Serve as clerical support to attorneys and other County staff; schedule appointments, screen callers, and initiate reply to routine correspondence.• Maintain files of correspondence and legal documents including a cross-reference index file; file legal papers with the proper courts; enter record of hearings, record pleas, trials, convictions, acquittals, sentences, judgments, orders, and other dispositions of cases.• Complete documents for case files by extracting complete and accurate information from a variety of sources, obtaining necessary signatures and attaching required addenda; review and verify file documents to ensure that receipt and filing with appropriate court or parties is done within statutory time limits.• Review and route calls from the public and/or in person and provide information with discretion and in accordance with established policies of confidentiality; make inquiries of individuals presenting documents or requesting documents to determine adherence to special legal requirements; contact by phone, automated system or in person, judges, attorneys, court clerks, witnesses, medical representatives and other County departments or government agencies in order to obtain or confirm information for case files or to arrange medical appointments, depositions or hearings; prepare case files and maintain case status records, including the posting of court actions and court dates to calendars.• Perform general office duties (e.g., filing, opening and distributing mail, maintaining logs, keeping statistics and preparing reports); utilize a variety of computer systems; may interpret legal, procedural or department prerequisites from the record to the public, law enforcement agencies and/or attorneys.• Type from drafts, rough notes, verbal instructions, or taped dictation a variety of correspondence and legal documents, including interviews, proceedings, ordinances, contracts, agreements, orders, motions, complaints, warrants, subpoenas, commitments, decisions, investigation requests, affidavits, briefs, jury instructions, dismissal sheets, reports, appeals, writs, petitions for hearings, and other legal documents; may receive payments, issue receipts, turn in money, and file fee receipts with the court.• Process, obtain or track legal documents through the courts and/or other offices for the attorneys' case building process.• Compile a variety of reports locating sources of information and determining proper format for finished reports; complete legal papers and documents for which general forms are available.

MINIMUM QUALIFICATIONS
Education: Graduation from high school or possession of a Certificate of Proficiency issued by the California State Board of Education, or attainment of a satisfactory score on a G.E.D. test.Experience: One year of clerical experience. (Completion of 18 semester or 27 quarter units from an accredited college or university in secretarial sciences, business education, or a closely related field or 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field may be substituted for the clerical experience.)Knowledge of: Modern office practices and procedures, including preparing correspondence and reports, filing, and operating standard office equipment; current English usage in business contexts; statistical and fiscal recordkeeping principles and application; proper telephone techniques and basic computer skills.Ability to: Perform general clerical work and learn specific operations of the office; learn legal terminology, codes, forms, documents, and the chronology of legal actions and deadlines required in the preparation, processing and tracking of documentation for attorneys' case files; review legal documents and records for correctness of form, sufficiency of information, and conformance with prescribed legal requirements; exercise good judgment and initiative in the performance of legal clerical work and carry out a variety of clerical activities related to assignments; communicate, verbally and in writing, to concisely obtain, record and relay information, explain procedures, forms, and processes with tact and courtesy to the general public, attorneys, and law enforcement officers; establish and maintain cooperative relationships with the public and explain to concerned parties the basic procedures of the judicial process as they relate to a variety of legal documents; spell correctly, construct grammatical sentences and make mathematical computations.

SUPPLEMENTAL INFORMATION
Veterans' Preference The County has a Veterans’ Preference Policy. Upload a copy of your (or your spouse’s) Member -4 Form DD-214(or NGB-22) including dates of service, and a copy of your spouse’s letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans’ preference. See the policy here.What’s Next?This recruitment is open to all applicants. Applicants who are current County of Riverside employees and/or current employees of the District Attorney’s Office may be considered before other applicants depending on the volume of applications received. Qualified applicants may be considered for future vacancies throughout the County. Based on the number of applications received, the posting may close without notice. If you have questions regarding this position, please contact Andrea Evans at 951-955-3572 or e-mail at aevans@rivco.org.