IT Purchasing Asset Control Coordinator
Employment Type : Full-Time
Title: IT Purchasing & Asset Control Coordinator. Classification: Non-exempt. Reports To: CIO / VP Continuous Improvement.
This Position is in Sylmar, CA (it is not remotely).
Position Summary: The IT Purchasing & Asset Control Coordinator oversees the daily activities of the technology purchasing function; reviews, technology purchasing decisions, orders, and vendor contracts; assists with the ordering of materials and supplies from vendors; research and negotiates with suppliers to obtain prices and specifications; creates purchase orders for the acquisition of materials and performs related administrative tasks. Essential Duties and Responsibilities: - Assist with purchasing and managing IT assets.
- Responsible for product support and warranties, leasing, maintenance, and software contracts, as well as hardware purchases, and license information.
- Maintain contract data.
- Create purchase requisitions.
- Maintain appropriate levels of consumables.
- Receiving and tagging equipment.
- Entering asset information into asset tracking software system.
- Obtain and review competitive bids, quotes, and proposals from vendors and contractors; discuss evaluations and review with requesters and subject matter experts.
- Provide pricing quotes for items and preparing orders with suppliers.
- Ensure line items of the purchase order with the packing slip and ensuring the quality of the materials received.
- Responsible for shipping defective equipment to vendor and arranging replacement.
- Research products and equipment; prepare product/equipment specifications.
- Research websites/contact vendors to gather technical information and prices on supplies and equipment.
- Works with IT to maintain repository of enterprise software licenses/keys.
- Assist helpdesk in updating and maintaining inventories for all IT equipment and supplies including location, asset tag number serial number make and model of equipment.
Knowledge and Skills: - Strong understanding of Purchasing.
- Excellent interpersonal and communications skills.
- Assertive, resilient and welcomes change.
- Can exercise good judgment while balancing a varied workload.
- Effective communication, negotiation, interpersonal and influencing skills.
- Able to manage time effectively, prioritize tasks and achieve set targets.
- Able to work well under pressure and handle emergency and stressful situations.
- Prominent level of business integrity is essential.
- Excellent judgment skills.
- Strong analytical skills.
Required Education and Experience: - Technical discipline or equivalent work experience.
- A minimum of 3 years of purchasing experience.
- Previous experience purchasing hardware and /or software materials / services highly desirable.
Physical Demands: - May also have to do some light lifting of supplies and materials from time to time.
- May lift to fifty pounds, always utilizing “buddy-system” or tools to lift and carry the load.
- Requires prolonged sitting or standing.
- Typical physical demands or activities include climbing, standing, bending, stooping, kneeling, reaching, and walking.
Position Type/Expected Hours of Work: This is a non-exempt level position; typically works Monday – Friday, 8am – 5pm. Must be flexible based on business necessity and coordinated through the reporting supervisor This job description is not intended to be all-inclusive, and employees may perform other duties as directed. All employees are expected to perform any reasonable task or request that is consistent with fulfilling company goals and objectives.