Investment Banking Executive Assistant - San Francisco Details

Investment Banking Executive Assistant - San Francisco

Morgan Stanley - San Francisco, CA

Employment Type : Full-Time

Investment Banking Executive Assistant - San Francisco

Job Number:

3220647

POSTING DATE: Jul 28, 2022 PRIMARY LOCATION: Americas-United States of America-California-San Francisco EDUCATION LEVEL: High School Diploma/GED JOB: Administrative Support EMPLOYMENT TYPE: Full Time JOB LEVEL: Administrative Assistant

DESCRIPTION

The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
Additionally, the ability to interact with staff (at all levels) in a fast paced environment, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly-matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes and techniques to the completion of assignments and in line with the department's activities and goals.

QUALIFICATIONS

• Minimum of 5 years’ experience in an Executive Administrative Assistant role

• Being able to multi-task in a fast paced environment
• Experience in calendar management
• Adaptable team player
• Good problem-solving ability
• Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
• Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
• Effective interpersonal skills and excellent telephone etiquette
• Superior oral and written communication skills
• Tact and good judgment in confidential situations and proven experience interacting with senior management

• High school diploma or GED required

• This role requires that all successful applicants be fully vaccinated against COVID-19 as a condition of employment and provide proof of such vaccinations within 3 days of commencement of employment.