Human Resources Specialist Details

Human Resources Specialist

Premier Nutrition - Emeryville, CA

Employment Type : Full-Time

Job DetailsDescription

Here’s what all the hype is about…

Premier Nutrition Company, LLC. (PNC) distributes great-tasting food products to health-conscious consumers under the brand names Premier Protein, PowerBar, Supreme Protein, and Joint Juice and part of publicly traded BellRing Brands (NYSE:BRBR). With its people-first culture, PNC empowers its people to create the best work of their lives alongside some truly amazing colleagues. We strive to make a workplace where you can feel like you and avoid many of the outdated processes and structure of conventional workplaces. We don’t have performance reviews—we have conversations. We don’t have command and control management—we have inspiring leaders to coach you. We don’t have a casual dress code—we simply don’t have a dress code; wear what you like. And we have a lot of fun.

PNC treats employees with respect. With its people first culture, “We are Better Together” because we bring our diverse backgrounds, life experiences, and ways of thinking to each challenge—grounded in our belief that everyone should have a seat and a voice at the table.

Bringing dogs to work, company-wide volunteer days, philanthropy and sustainability programs, in-office massages, walking meetings, and free daily exercise classes on-site and at the adjacent gym are just a few ways we make work feel less like work. And the results of our great culture speaks for itself: we were certified as a Great Place to Work™ for the fourth year running in 2020 and ranked #6 on Fortune Magazine’s 2020 Best Small & Medium Workplaces in Manufacturing & Production.

So, what’s it like to work here? You’ll walk into our Emeryville office each Monday morning and find 100 of your colleagues sitting on sofas, beanbag chairs, or the floor excitedly talking through the week ahead and watching one of their colleagues tell their personal life and career journey. Picture a casual and collaborative environment, the innovative mindset of a tech company, and the stability of a brand that sold over $800 million last year, and you’ll find us in the sweet spot where world-class culture meets robust business results. PNC seeks individuals who will thrive in this work environment and will help us build our culture and this high-growth company for the next phase in our amazing journey. Does this sound like you? Then read on…

The Role…

Under the direction of the People Operations Manager, the People Specialist will be the first layer of Human Resource support for PNC and Dymatize. The People Team Specialist will be responsible for performing duties focused in the areas of recruiting, payroll, employee experience and benefits.

Note: This position is currently remote-based due to the pandemic, but the person selected will need to be based within commuting distance of our Emeryville/Berkeley/Oakland border-based office when it reopens. We expect this position will have a combination of in-office and work from anywhere days each week once the office reopens. We expect that may happen mid-2021.

You’re excited about this opportunity because your time will be filled with…

Recruitment Coordination / On-boarding: 25% of Time

• Pre/Post interview coordination with candidate
• Coordinate and schedule interviews with the hiring teams and create interview packets
• Follow up on the interview process status with candidates
• Maintain all pertinent applicant and interview data in the Applicant Tracking System
• Send all new hire documents to candidate and administer associated processes
• Own New hire onboarding program: design, plan, coordinate, and conduct new employee orientation including but not limited to form completion, file creation and maintenance, employee welcome and benefits explanation.
• Ensures compliance with USCIS Form I-9 Employment Eligibility Verification system; periodically audits Forms I-9.
• Coordinate travel and lodging between the candidate and travel agent
• Coordinate lunch orders for candidates and interviewers as needed
• Track and maintain temporary employee recruiting support
• Support employee experience and onboarding process in partnership with Talent Acquisition Specialist

Payroll: 30% of Time

• Manage and ensure the timely processing and accuracy of full the semi-monthly and bi-weekly payroll process through final sign off and approval
• Collects and audits payroll files ensuring data accuracy and compliance for all non-exempt and exempt employees
• Proactive communication and oversight of non-exempt payroll approvals, including sign offs with managers and employees
• Pull and audit PTO report for exempt employees for processing
• Responsible for timely manual checks/pay cards processing for terminations
• LOA payroll ownership to ensure accuracy in pay for employee

HR Systems / Data Management: 25% of Time

• Maintain and control all personnel recordkeeping activities (manual and electronic)
• Input personnel information changes to HRIS System (new hires, promotions, change of managers, etc.) in a timely manner with keen attention to detail
• Process federal/state paperwork/requests (e.g., Labor Department, EDD, etc.) and employment verifications
• Notify appropriate teams (Post Credit Card team and Post Travel team) of personnel changes (new supervisors, terminations)
• Update, manage and publish Organization charts on a regular basis with accuracy
• Provide reporting to managers and People team to support our retention, diversity and employee experience
• Own administration of employee surveys to support 360 assessments, team temperature, new hire onboarding and exit interviews: may support with initial analytic support to People team on trends

Employee Programs / Benefits: 15% of Time

• Act as primary informational resource/point of contact for employee benefits, including but not limited to PTO(paid time off), bereavement leave, tuition reimbursement, payroll, and policy interpretation
• Distribute company-wide benefit communications (i.e. annual enrollment, Summer hours, EAT Club, holiday calendars, etc.)
• Manage new hire welcome programs both virtually and in-person (welcome boxes, interview bags, on-boarding)
• Coordinate People team-related functions, meetings, and events
• Support and manage training calendar, including departments in Lunch and Learn programs

What are we looking for?

Experience:

• Relevant professional experience in HR or adjacent field
• Experience in data entry and using Microsoft excel with proficiency

Skills:

• Detail orientation- exhibited experience in handling time sensitive information with urgency and accuracy
• Strong organization skills required
• Drive and Own results- capable of pushing tasks through to completion with minimal supervision. Take ownership of programs and projects and seek initiative for improvement
• Proven track record of meeting commitments with the highest standards of ethics and integrity.
• Adaptability is a must, comfortable with pivoting quickly and adjusting priorities as needed, to take on additional/new responsibilities.

So if after reading through this long list you’re thinking-I’m not sure I meet 100% of these requirements, should I still apply? YES—if you embody a growth mindset, see challenges as opportunities to develop, and find innovative ways to get the real work that matters done, you sound like our kind of candidate!

Select 5 Key Capabilities & Traits Important to Add to and Diversify your Current Team:

• Being all-in
• Drive and own results
• Learning & growth mindset
• Adaptability
• Be a builder

You will thrive here and may just do the best work of your life if…

• You want to be an integral part of shaping and nurturing an amazing work culture
• You like trying out novel minimum viable product people-related ideas
• You can be flexible in your approach to challenges and abandon past practices if they don’t make sense or would lead to a poor outcome
• You enjoy making people-centric decisions and finding ways to say ‘yes’ as often as possible to impactful and important priorities for the business or team
• You are comfortable being natural, casual, open, and even a bit playful at work
• You can do periods of focused, deep work on projects that drive the needle

This may not be your ideal next career move if…

• You like a lot of structure, rules, and uniformity
• You like order, hierarchy, command and control management
• You want to build lots of processes, systems, governance, or policies
• Dealing with ambiguity or experimentation are not your jam
• You try to resolve challenging situations over email or instant messaging
• You revel in the details and ineffable beauty of a finely-wrought, fully-baked new HR program
• You like managing from behind your computer and demonstrating excellence through email
• You tend to chase whatever shiny object presents itself during the day even if non-strategic

If we haven’t convinced you to apply already, here are some of our favorite perks and benefits:

• Summer hours (and of course a hefty PTO package plus 11 holidays)
• 401K match. Literally free money
• Free food. Plus kombucha, cold brew coffee, sparkling water…all on tap
• All people and roles are bonus-eligible
• Quarterly team building events/happy hours (city-wide scavenger hunt, bowling, ropes course, putt-putt)
• Bring your dog to work (3 days/week)
• Extended paid parental leave regardless of gender or familial make-up

We strive to create an equitable and inclusive environment to contribute to the success of our organization. Premier Nutrition provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, status as a covered veteran and any other category protected under applicable federal, state, provincial and local laws.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)