Human Resources Associate Details

Human Resources Associate

Knox College - Galesburg, IL

Employment Type : Full-Time

Knox College invites applications for the full-time, 12-month position of Human Resources Associate. The position provides a competitive salary and a strong benefits package including health insurance, access to a retirement plan, a generous paid vacation days package, and accessibility to professional development opportunities. The position reports to the Director of Human Resources.

ESSENTIAL DUTIES:

• Maintain HR database, employee personnel files and new applicant information
• Assist with recruitment process, including placing advertisements for positions, processing background checks and recruiting employees from temporary staffing agencies as needed
• Assist with onboarding process, including onboarding presentations and collection of new hire paperwork
• Process purchase orders, reconciliation of the department credit card, and billing of life and disability insurance
• Support COVID policy tracking
• Assist in maintaining tuition benefit records, worker’s compensation claims, and TIAA rosters for training sessions
• Process employment verifications as needed
• Assist with coordination of annual Holiday and Kick Off Luncheons
• Assist with basic office tasks, such as answering phones, filing, and ordering supplies

EDUCATION AND EXPERIENCE:

Required Qualifications:

• Associate’s degree or equivalent education and experience
• Two years of direct administrative assistant experience in Human Resources or three or more years of progressively responsible administrative assistant experience
• Ability to independently manage multiple projects in a fast-paced office environment
• Exceptional attention to detail
• Strong written and verbal communication and interpersonal skills
• Proficiency in word processing and digital technology skills (MS Office, Google Suite, Excel)
• Experience with functional use of data management and maintenance technology

Preferred Qualifications:

• Good understanding of College policies and benefits
• Experience working at an institution of higher education
• Experience with BambooHR HRIS

In addition, the successful candidate will:

• Be committed to developing inclusive and equitable human resource practices to allow the College to embrace applicants and employees of all backgrounds and enhance the full development and performance of all employees.
• Be a well-organized and self-directed individual who is a team player.
• Be an energetic, forward thinking and creative individual with high ethical standards.
• Be an intelligent and articulate individual who can relate to people at all levels of the College.
• Be a detail oriented, motivated individual that can succeed in a fast-paced environment.

Applicants must be currently authorized to work in the United States for any employer.

Application:

To apply, please submit a cover letter, resume including contact information for three references, and complete the Knox College Employment Application at https://knoxhr.bamboohr.com/jobs/. Review of applications will begin immediately and continue until the position is filled. Finalists will be subject to a background check.

Notice of Non-Discrimination

In keeping with its commitment to equal rights since it was founded in 1837, Knox College particularly welcomes applications from members of underrepresented groups. Knox College does not discriminate on the basis of sex, pregnancy, gender identity or expression, race, color, creed, national or ethnic origin, religion or religious affiliation, sexual orientation or preference, age, marital or family status, disability, veteran status, or other status protected by applicable federal, state, or local law in admission, financial aid, employment, athletics, or any other aspect of its educational programs or activities. In addition, Knox College is prohibited by Title IX of the Education Amendments of 1972 and its accompanying regulations from so discriminating on the basis of sex.

The College official responsible for coordinating compliance with this Notice of Non-Discrimination is Kimberly K. Schrader, Title IX Coordinator. Any inquiries regarding Title IX or the College's policies that prohibit discrimination and harassment should be directed to the Title IX Coordinator identified below. The Coordinator will be available to meet with or talk to students, staff, and faculty regarding issues relating to this Notice of Non-Discrimination and the College’s policies and procedures.

Title IX Coordinator
Kimberly K. Schrader
Old Jail 12 | Campus Box K-209
337 South Cherry Street
Galesburg, IL 61401
Phone: 309-341-7751
Email: kschrade@knox.edu

Inquiries about the application of Title IX to Knox may be referred to the Title IX Coordinator, the United States Department of Education’s Assistant Secretary for Civil Rights, or both. Individuals may also contact the U.S. Department of Education's Office of Civil Rights for additional information.

Office for Civil Rights
U.S. Department of Education-Chicago Office
500 W Madison St., Suite 1475
Chicago, IL 60661-4544
Phone: 312-730-1560
Email: ocr@ed.gov

Inquiries regarding the College’s policies regarding the Americans with Disabilities Act of 1990 (“ADA”), or Section 504 of the Rehabilitation Act of 1973 (“Section 504”) should be directed to either the Assistant Vice President of Human Resources or Director of Disability Support Services identified below.

For Employees:
Human Resources
Administrative Services Center 109 | Campus Box K-200
368 South Prairie Street
Galesburg, IL 61401
Phone: 309-341-7200
Email: hr@knox.edu

For Students:
Director of Disability Support Services
Stephanie Grimes
Umbeck Science and Math Center E111 | Campus Box K183
340 South West Street
Phone: 309-341-7478
Email: sgrimes@knox.edu