Human Resources Assistant Details

Human Resources Assistant

Ace Cash Express - Fresno, CA

Employment Type : Full-Time

This position is based in our Regional Operations office in Fresno, CA. The HR Assistant must be able to work onsite in order to be eligible for this role. This position is not eligible for remote work.

Under general supervision, the HR Assistant works as a supportive and cooperative HR team member providing the best potential customer service. Provides comprehensive administrative support to the day-to-day operations of HR ensuring the efficient delivery of payroll, recruitment processes, employee relations and the accuracy of employee data records. Provides information and assistance regarding policies, procedures and regulations, maintains accurate files, databases and records.

Major Responsibilities

• Generates & assists in tracking and processing of Field position offer letters to ensure all documents are reviewed, signed and handled in a timely manner.
• May accurately enters candidate information into MyHR to maintain our candidate repository and data integrity as directed.
• Dispositions applicants in Applicant Tracking System and update requisition statuses based on guidance from HRM and/or HRG.
• Maintains sensitive and confidential matters concerning employee relations, personnel actions, legal actions, terminations and organizational information and protect the security of information data and files.
• Submits and monitors the background and drug screening process for Field candidates.
• Prepares and maintains employee files to ensure compliance and audit-readiness.
• Prepares reports and maintains various spreadsheets for the department and as requested by managers to assist with research/special projects.
• Assists in scheduling and conducting new hire orientations, summarizes exit interview data and responds to employee data requests from Field HRM/HRG and HR leadership.
• Prepares and tracks store level employee CAFs upon request from Field HRM/HRG.
• Assists Field HRM/HRG with various administrative tasks related to HR.
• Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully and accurately.
• Sends schedule/staffing report reminder emails as needed to the team.
• Administrative work for processing COVID pay adjustments, following up with employees regarding next steps when impacted by COVID, responsibility for completing and filing all required COVID mandated forms

Minimum Qualifications

• High School Diploma or equivalent.
• Minimum of 1 year of related HR experience.
• Associate degree in related field preferred.
• Able to exercise initiative and independent judgment when needed, keep confidential information, manage several projects and tasks simultaneously and maintain accurate records.
• Deliver effective results, meet tight deadlines and targets.
• Thorough knowledge and proficiency in MS Office Suite, including Outlook, Excel, and Word required. Previous experience with HRIS preferred.
• Superior attention to detail and accuracy with excellent organizational & time management skills.
• Excellent Customer Service and time management skills.
• Excellent written and verbal communication skills.
• Professional appearance and demeanor.
• Ability to work in a team environment.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the major responsibilities.

While performing the duties of this job, the employee is regularly required to sit, stand or walk; use hands to finger, handle, or feel; reach with hands and arms; stoop or bend; and talk or hear. The employee must occasionally lift and/or move up to 50 lbs.

Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m.

Travel
Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in some work environments can be moderate.

Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted, as a comprehensive inventory of all duties, responsibilities, qualifications required of employees assigned to this job.

EEO Statement
Populus Financial Group provides Equal Employment Opportunity (EEOC) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.