Human Resources Assistant
Employment Type : Full-Time
ABOUT HOWARD BROWN HEALTH
At Howard Brown Health, we cultivate a passionate, innovative and empowered workforce committed to furthering our mission to eliminate health disparities and improve the lives of LGBTQ people. At Howard Brown we are deeply committed to diversity, racial equity, and LGBTQ liberation, recognizing that when our workforce represents the communities we serve, we enhance our own experiences and the quality of our services.
We support this environment by:
- Hiring and mentoring a diverse workforce that reflects communities we serve
- Fostering the leadership of staff at all levels of the organization
- Creating a learning organizational culture with strong systems to support individuals success
- Celebrating the intersections of our diverse identities.
WHAT WE OFFER:
- Competitive compensation
- Generous paid time off including three weeks paid vacation per year
- Comprehensive medical insurance - Blue Cross Blue Shield PPO and HMO
- Vision and dental insurance
- 401(k) with employer match of up to 5%, vested after 90-days
- Flexible spending account (medical and dependent care)
- Pre-tax transit/parking benefit (no employer match)
- Employer-paid life insurance
- Employer-paid short-term and long-term disability insurance
- Employee Assistance Program
- 50% discount at Brown Elephant stores and numerous discounts with cellular providers and local businesses
POSITION SUMMARY:
The Human Resources (HR) Assistant provides comprehensive administrative support for the day-to-day operations of the Talent Acquisition (TA) and HR teams by ensuring accurate, effective and efficient support of human resources functions for the organization. The HR Assistant works closely with Credentialing and Finance/Accounting to achieve TA and HR goals and objectives. The HR Assistant also communicates closely with other departments throughout the organization, providing customer service-focused HR support to achieve Howard Brown Health goals and objectives.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Provides general administrative support such as preparing forms and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents, filing electronic documentation in a timely manner.
- Prepares source documentation needed for new hires, changes in pay, status, or benefits.
- Assists with the hiring and recruitment of skilled candidates for all levels of organizational support.
- Effectively screen and assess qualified candidates to fill a variety of clinical and non-clinical positions.
- Assess applicants qualifications and career goals to find the best fit for open positions.
- Assist the TA team by communicating professionally and timely with colleagues, business clients, and candidates.
- In collaboration with the TA team, assists with the internship program including processing new applications, onboarding, data entry and correspondence.
- Manages sensitive and confidential matters related to employee relations, organizational changes, planning and protecting the security of information, data and files with a strict adherence to privacy and confidentiality both in and out of the office.
- Establishes, maintains and audits employee records and files, and gathers and maintains employee data within the Human Resources Information Systems (HRIS).
- Completes background checks, employment verifications, and other HR related processes for onboarding and off boarding employees.
- Assists with maintenance of the organizational chart.
- Assists in facilitating new hire orientations as needed.
- In collaboration with the HR staff, responds and assists with inquiries from internal and external stakeholders.
- Assists with coordination and preparation of HR meetings, committees, events, and programs.
- Stays current on industry trends, research, and best practices in HR.
- Performs special projects and other duties as assigned.
QUALIFICATIONS, KNOWLEDGE, SKILL REQUIRED:
Required:
- High School Diploma or GED
- Acute attention to detail, excellent problem-solving skills, and emotional intelligence
- Proficient computer skills to produce accurate and well-presented spreadsheets and reports (proficiency in Microsoft Office Suite; including Outlook, Word, Excel, Power Point)
- Proven facilitation and presentation skills
- Ability to interpret data presented in forms, graphs, tables, and spreadsheets
- Clear, effective verbal and written communication skills
- Ability to perform under pressure with the ability to deliver effective results and meet tight deadlines
- Ability to work in a fast paced environment and multitask
Preferred:
- Bachelor’s degree in Human Resources, Organizational Development, Business Management or related field
- Knowledge of HRIS is highly regarded
- Two years’ experience of Human Resources administration
- Experience working with the LGBTQ community and diverse populations
- Non-profit , healthcare, or social services experience
- Knowledge of Human Resources Management processes