HR Specialist- Temporary Staffing Details

HR Specialist- Temporary Staffing

Leander Independent School District - Leander, TX

Employment Type : Full-Time

• JobID: 6743
• Position Type:
  04 - Clerical/Central Office
  Date Posted:
  4/8/2022
  Location:
  Human Resources
  Salary Range: Full/Part-Time: Work Days/Year:
  $19.14-$22.59/ HR based on experience Full Time 226
  
  The State Board for Educator Certification will require all first time applicants for an initial credential to be fingerprinted as part of a national criminal background check. A cost of up to $49.00 will be charged for fingerprinting.
  
  
  PRIMARY PURPOSE:
  To work collaboratively with multiple campuses and departments regarding requests, processing, and administration of temporary employees and substitutes in a professional and timely manner.
  
  MAJOR RESPONSIBILITIES AND DUTIES
  • Administer processing for seasonal/temporary employment processes to comply with all district, state, and federal regulations.
  • Process and monitor all requests to ensure timely processing, collaborating with departments/campuses to obtain required information to complete request in timely fashion.
  • Serve as point of contact for new and current employees’ issues and inquiries.
  • Field inquiries from multiple sources including applicants, current and past employees, school personnel, district administrators and the general public regarding the on-line job application system and fingerprinting system.
  • Classify, sort and file correspondence or other data.
  • Respond to inquiries and/or calls to provide information and/or direction and ensure prompt customer service.
  • Maintain and execute highest level of confidentiality regarding district information.
  • Maintain human resource databases, computer software systems, and manual filing systems.
  • Supports Substitute Program and Absence Management System.
  • Work cross-functionally throughout the HR department
  • Provide system support for non-campus positions in recruiting and hiring system
  • Analyze, design and execute systems and procedures within the department for process improvement
  • Compile, maintain seasonal/temporary employee, and independent contractor files/records to provide an up-to- date reference trail and/or complying with all federal/state/district regulations.
  • Maintain up to date tracking on processing with various formats including but not limited to Google sheets and excel sheets.
  • Assist with orientation sessions and training materials for substitutes and seasonal/temporary employees.
  • Provide administrative support to the Director of Support Services Staffing & Employee Relations including but not limited to: filing, mail and postage, employee files, drafting of memos and general communication.
  • Demonstrates regular and prompt attendance.
  • Perform other duties as assigned.
  
  SUPERVISORY RESPONSIBILITIES
  
  • None.
  
  GENERAL QUALIFICATION GUIDELINES Education/Certification/Experience:
  • Graduation from an accredited high school or GED required.
  • Bilingual/Spanish preferred.
  • Experience in human resources or payroll related experience, preferably in public education.
  
  Knowledge/Skills/Abilities:
  • Knowledge of file maintenance; school district organization, operations, and administrative policies, preferred.
  • Skill in written and verbal communication and organization.
  • Ability to type and use current technology software and programs such as Microsoft Office applications (Word, Excel, Access, Outlook, Sharepoint); quickly data mine, create reports, make presentations, streamline procedures, and perform detailed oriented tasks and learn database programs.
  
  Mental/Physical/Environmental Demands:
  The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.
  • Needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
  • Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
  • Frequently communicates with other employees or public. Must be able to exchange accurate information.
  • Ability to understand, remember, and communicate routine, factual information.
  • Ability to organize and prioritize own work schedule on short-term basis.
  • Ability to make decisions which have moderate impact on immediate work unit.
  • Ability to compose letters, outlines, memoranda, and basic reports and/or to orally communicate technical information.
  • Ability to communicate with individuals utilizing a telephone, computer or other electronic device.
  • Use standard office equipment including personal computer and peripherals.
  • Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.
  • Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching.
  • Occasional light lifting and carrying (less than 15 pounds).
  • Work with frequent interruptions.
  • Maintain composure and professionalism at all times.