The Benefits Coordinator & HR Assistant will contribute to the human resources practices and objectives that promote a collaborative, employee-oriented approach and high-performance culture. Under the supervision of the Director of Human Resources, this position handles payroll and benefits-related duties for employees at all levels.
The successful candidate has experience handling sensitive and confidential personnel and financial information, exercises sound judgment, and demonstrates high professionalism and emotional intelligence.
WORK SCHEDULE
Our team works on a hybrid schedule. All our team members must be flexible and able to adapt to short- and long-term shifts in their job duties. Working hours are generally 9:00 AM to 5:00 PM (4:00 PM on Fridays); additional hours may be required on evenings and weekends.
RESPONSIBILITIES
- Collaborate with the Disbursements Coordinator to process and transmit weekly and monthly payrolls.
- Administer health and welfare plans, including enrollments, changes, and terminations.
- Track employee claims relating to short and long-term disability, FMLA, NYS PFL, and Workers’ Compensation payments.
- Communicate with employees about leaves and required insurance premium payments.
- Provide support in the annual open enrollment for benefits, ACA reporting and issuance of W2s, and other required HR reporting.
- Reconcile, code, obtain approvals and submit benefit invoices (e.g., health insurance, dental insurance, vision, life insurance, long-term and short-term disability insurance).
- Compile reports and update HR information as needed to support department Temple and School strategic goals.
- Assisting with the recruitment process, including posting jobs, scheduling interviews as requested by the Director of HR and HR Generalist, and tracking candidate status.
- Provide onboarding support through the HRIS system, including the processing and collecting of background checks and other employment documents.
- Create and maintain employee files.
- Correspond with state and federal agencies as needed (e.g., responding to unemployment claims from DOL).
- Gather data for the accounting manager to assist with the monthly close.
- Work with the independent auditors to provide all requested information.
- Provide comprehensive cross-training to a team member to ensure that your job can be fully performed when you are out of the office.
- Special projects and/or duties as assigned by members of Business Office management.
QUALIFICATIONS
- Bachelor's degree in human resources or a related field (or four years of relevant work experience).
- At least two years of HR and payroll processing experience.
- Bilingual in English and Spanish is a plus.
CORE COMPETENCIES
- Excellent written and verbal communication skills.
- Customer-service oriented.
- Highly organized and efficient and able to prioritize to meet tight deadlines.
- Excellent analytical skills, accuracy, and attention to detail.
- Self-starter with strong attention to detail.
- Flexible, diligent, and dependable team player.
SALARY & BENEFITS
- Salary range: $50,000-55,000; commensurate with experience.
- Generous paid time off (e.g., vacation, holidays, sick and personal days and parental leave).
- Comprehensive medical, dental, and vision insurance.
- 403(b) retirement plan with up to a 7% matching contribution.
- Flexible Spending Accounts for commuter, dependent care, and medical expenses.
- Short-term disability, long-term disability, and life insurance.
- AFLAC plans.
- Gym membership subsidy.
- Professional development.
VACCINATION POLICY
All staff must be fully vaccinated, including booster shot. Proof of vaccination is required at the start of employment.
Job Type: Full-time
Pay: $50,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
Ability to commute/relocate:
- New York, NY 10024: Reliably commute or planning to relocate before starting work (Required)
Education:
Experience:
- Payroll: 2 years (Required)
- Human resources: 2 years (Required)
Work Location: One location