HR Analyst, Certification & HRIS Details

HR Analyst, Certification & HRIS

Baltimore County Public Schools - Baltimore County, MD

Employment Type : Full-Time

JobID: 16326

Position Type:
LEAD - CENTRAL OFFICE PROFESSIONAL/HR ANALYST, CERT & HRIS (V18012)
Date Posted:
1/21/2021
Location:
GREENWOOD BLDG E (098501)
Closing Date:
02/01/2021
BALTIMORE COUNTY PUBLIC SCHOOLS

JOB TITLE: HR Analyst, Certification & HRIS

REPORTS TO: Supervisor, Certification

DEFINITION: Processes and authorizes the appropriate issuance, renewal, and endorsements of Maryland certificates to all certificated staff within the Baltimore County Public School system. Interprets and administers COMAR regulations related to Maryland certification. Provides advice and guidance to employees and others regarding certification matters and information technology. Supports the maintenance and data integrity of the HRIS system and other technologies for the Office of Certification employee management systems. Serves as a liaison to the Office of Payroll, Business Management Information Systems, Department of Information Technology, contractors, and others regarding technology initiatives. Performs other duties as assigned.


EXAMPLES OF DUTIES:

• Exercises independent discretion and judgment in reviewing, analyzing, applying, processing and authorizing the code of Maryland Regulations (COMAR) and other regulations regarding certification.
• Evaluates the credentials of administrative, supervisor and teacher personnel as they relate to the issuance, renewal, and authorization of Maryland certificates and areas of endorsement.
• In conjunction with the Office of Certification supervisor, interprets COMAR regulations for implementation.
• Maintains certification and license information in HR information system and MSDE Educator Information System (EIS). Monitors the certification status of assigned certificated employee group.
• Develops and conducts individual conferences and group workshops to employees and candidates regarding state of Maryland certification regulations and policies, Every Student Succeeds Act (ESSA) requirements, professional growth, and related matters.
• Researches and approves individual courses to meet MSDE certification requirements.
• Provides guidance to Human Resources Officers regarding certification status and needs of new hires related to state of Maryland certification. Prepares written reports, presentations, and recommendations on variety of employment matters related to MSDE certification and BCPS policies and procedures.
• Represents the Office of Certification at job fairs, new employee orientations, MSDE meetings, Office of Audits, Office of Third Party Billing and the Office of Organizational Development. Serves as supervisor designee at departmental and/or external meetings.
• Coordinates the National Board Certification application and stipend process.
• Oversees, leads, and coordinates the work of secretarial and clerical staff in the office.
• Oversees, leads, and coordinates various automation and operational improvement initiatives. Tracks and reports project status. Serves as liaison with other offices and departments on projects.
• Maintains data integrity in systems by running queries, reports, and analyzing data.
• Analyzes office processes, procedures, systems, and operations. Develops initiatives to automate and/or improve processes. Recommends process and workflow improvements by utilizing technology to support customer and department needs. Collaborates with staff to identify information, reporting, and system requirements.
• Uses automated systems to research, gather, and report data. Develops system reports and prepares presentations for leadership and others.

MINIMUM QUALIFICATIONS:

Education, Training and Experience:

• Graduation from an accredited college or university with a bachelor’s degree in education, educational administration, human resources administration, business, or related field.
• Four years of human resources experience or administrative experience that includes interpretation and application of policies and regulations.
• Two years’ experience as a Certified Authorized Partner Associate (CAPA) or work directly related to certification preferred.

Preferred Licenses and Certifications:

• Possession of a Certification Authorized Partner (CAP) issued by the Maryland State Department of Education is preferred at the time of hire. If not certified at the time of hire, will be required to begin the process to obtain in accordance with MSDE guidelines.
  

Note: Other combinations of applicable education, training, and experience that provide the knowledge and skills necessary to effectively perform the duties of the position may be considered.

Knowledge, Skills, and Abilities:

• Knowledge of COMAR regulations as they relate to teacher certification.
• Knowledge of modern office practices.
• Knowledge of personal computers and word processing, spreadsheet, and database applications.
• Knowledge of the operation of the MSDE Educator Information System (EIS) is preferred.
• Skill in setting up and maintaining databases, spreadsheets, and reports.
• Skill in speaking and presenting before groups.
• Skill in researching and compiling information for presentations.
• Skill in analyzing procedures and practices and developing improvements.
• Ability to communicate effectively, follow rules and regulations, establish and maintain effective working relationships and oversee clerical staff.

PHYSICAL AND ENVIRONMENTAL CONDITIONS:
The work of this class is generally sedentary. Work involves travel to offices and schools throughout Baltimore County.


CONDITIONS OF EMPLOYMENT:
Persons appointed to this classification are designated as Essential-As-Needed Personnel and are required to work when schools and/or offices are closed during adverse weather conditions or any other emergency when contacted and directed to do so.

Persons appointed to this class may be required to work beyond their normally scheduled hours with little or no advanced notice. Work includes evenings and weekends as required.


FLSA STATUS: Exempt


SALARY: Grade 05 on the BCPS OPE 12 Month payscale $66,314 - $102,522.

Eligible for the Baltimore County Employees’ Retirement System.

This document describes the duties and responsibilities of a position. It shall not be held to exclude duties not referenced nor limit the right of management to assign work to employees.

Citizenship, residency or work VISA in United States required

Application Instructions
Please read and carefully follow the instructions provided below.

• Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS). Each time an applicant applies to a job with BCPS, the application must be resubmitted. If an applicant started an application with BCPS in the past and at a later date decides to apply for additional positions, it is the applicant's responsibility to review the entire application and ensure that all data is up to date (for example, the applicant may need to add additional schooling or certifications, an additional work experience, or provide updated references). The applicant must remember to review the entire application each time for accuracy and submit each time for a new or different vacancy.
• Professional references must be submitted to complete your application. Examples of professional references include current and former principals, supervisors, managers, mentor teachers and university/college supervisors. Personal references from colleagues, friends, community members, etc. will not be accepted. Applicants should notify their reference proactively to inform them they will receive a form via email through a MAILBOT email address from Baltimore County Public Schools. Applicants should also inform their reference(s) of the job they are applying to.
• Be sure to account for all periods of employment and unemployment, including student teaching and internship experience, and include names, addresses, and telephone numbers of employers.
• Be sure to answer all criminal background questions. If you answer "yes" to any of the criminal background questions you must provide a written explanation. A criminal offense does not necessarily exclude an applicant from employment with BCPS. Factors such as passage of time since the offense, the nature of the violation, and the extent of rehabilitation will be taken into consideration.

Pre-Employment Requirements:

• All persons employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (State of Maryland, Senate Bill 315, effective October 1, 1986) completed. The fee charged for fingerprinting is $81.00. An identification card will be issued which must be shown prior to employment.
• Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
• If you have military experience you will be asked to provide a copy of DD214.
• Official transcripts for all higher education must be received prior to contract signing.
• Some positions will require employees to undergo a physical examination and/or drug testing.
• All newly hired personnel must attend a Badges and Benefits session.
• Additional job verification will be required for salary credit.

Non-Discrimination Statement

The Board of Education of Baltimore County does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, or veteran status in matters affecting employment or in providing access to educational programs or activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the Board’s nondiscrimination policies should be directed to: EEO Officer, Office of Equal Employment Opportunity, Baltimore County Public Schools, 6901 Charles Street, Building B, Towson, Maryland 21204 (443-809-8937). There is a compliance officer responsible for identifying, preventing, and remedying prohibited harassment concerning students. Complaints of harassment should be directed to the executive director, Department of School Safety and Security, 9600 Pulaski Park Drive, Suite 118, Baltimore, MD 21220 (443-809-4360).


Contact Information

Homer L. McCall, II
Director of Staffing
6901 Charles Street, E Building
Towson, Maryland 21204
Phone: 443-809-7874
Fax: 410-296-0568
Email: hmccall@bcps.org