Housing AR and AP Specialist
Employment Type : Full-Time
Housing AR and AP SpecialistJob overview: This position is responsible for payment receipt, application, and accounts payable support primarily for the Housing and Property Management (HPM) business unit. The duties include daily bank deposits and reviewing and posting receipt application batches as well as receiving and processing credit card payments as needed. Serving as the primary Accounting contact for the HPM team regarding resident ledgers, rental, security and fees payments, and outstanding charges, this position will work directly with the Accounts Payable Specialist to process HPM accounts payable invoices, reconcile HPM vendor statements, and will ensure that related vendor records are up-to-date and complete. Driving and presence at the worksite during normal business hours are essential duties of the role. Wages & Benefits:- Shift: M-F 8:30AM - 5:00PM
- Wage Range: $23.00 - $25.00/hour DOE
- Full-time benefits include medical, dental, 403b retirement plan, and life insurance
- Relay pays 100% of an employee’s medical/dental premiums
- Paid time off, paid sick days, and paid holidays
- Hybrid remote work available after training period is completed (work from home and in office/in the field as needed)
Duties and Responsibilities:Housing On-Site Payment Courier- Drive to Relay multi-family housing properties and collect deposited checks, log payments received, and assist Community Managers in preparing written receipts of payments for Residents
- Work with Senior Accountant and Community Managers in coordinating pick up and deposit of payments made on site
Cash Receipts and Application- Log, deposit and apply payments received at main office including corporate Relay and resident checks
- Review receipt batches prepared by Community Managers for accuracy and post payments to resident ledgers
- Record ACH payments receiving including monthly laundry revenue deposits
- Support the HPM team and residents as needed regarding online payments
Resident Ledger and Security Deposit Accounting- Responsible for maintaining accurate resident ledgers including correct charge and payment application
- Work with Community Managers and the Housing team in understanding resident ledgers, answering related questions, and posting approved adjustments
- Support the Housing team in preparation of resident balance letters and notices, including 72 Hour Notices
- Verify Security Deposits are properly received and when necessary prepare the appropriate bank transfers
- Monthly reconciliation of Security Deposit account balances
Housing Subsidy Payments- Timely deposit and application of payment from subsidy providers
- Ensure the correct subsidy and rent charges are posted to the resident ledgers
- Verify subsidy contracts and other agreements are in place for receipt of subsidy payments
Credit Card Payments- Process credit payments for customers that pay over the phone
- Communicate with customers if they have additional outstanding invoices
- Work with the Accounts Receivable Specialist and Assistant Controller as needed to provide customers invoice copies
Accounts Payable- Responsible for maintaining vendor records for HPM related vendors including up-to-date W-9s, workers compensation, and other insurance as required by contracts
- Work with the HPM team in qualifying and setting up new vendors by ensuring that complete and accurate information is received prior to setting up a vendor for payment in the system
- Data entry of HPM accounts payable including subcontractor services, maintenance materials, supplies and utilities
- Work with housing team to ensure timely approval of invoices
- Provide support to HPM team in researching vendor payments, outstanding invoices and invoiced charges
Qualifications and Experience:- Two years’ accounting experience in cash receipt and application and accounts payable; Associates degree in Accounting preferred
- Previous work experience in the property management industry preferred
- Intermediate knowledge of Microsoft Office Excel and Office Suite
- Experience with Yardi Voyager, including CHECKscan and PAYscan modules or similar property management software
- Strong communication skills including speaking, writing, and listening
- Highly organized and detail-oriented
- Demonstrated experience providing excellent customer service for internal and external customers
- Adaptable to changing business needs
- Capable of establishing strong working relationships with team members
- Ability to prioritize independently, make good decisions, and formulate process efficiencies for areas of responsibility
- Required to meet the requirements of Relay’s driving policy, including a valid driver’s license and reliable automobile, safe driving record and insurance coverage acceptable to RR’s insurance carrier.
- Ability to pass criminal history background check and/or fingerprinting as appropriate at any time during employment
- Actively demonstrate Relay Resources’ How We Work Together commitments:
How We Work Together:We Presume Positive Intent We Apply Common Sense
We Respect Our Differences We Hold Each Other Accountable
We Engage in Direct Dialogue We Are Solution-Oriented
We Love Creative & Unconventional Approaches We Expect Honesty & Integrity
Work Environment:- Both office environment and on site at multi-family housing complexes
Supervisor Requirements:- Ability to work independently with minimal supervision
Who we are: We envision a world where everyone has meaningful work. Established in 1951, our mission is to create opportunities for people to overcome barriers, achieve independence, and realize a stronger sense of purpose through training, employment, and housing. We are a nonprofit organization based in Portland, OR, employing over 800 people in the Pacific Northwest. Our variety of services includes janitorial, landscaping, document management, and supply chain solutions, as well as managing affordable housing. We are looking for candidates like you to join our team! Because we believe success isn’t just about putting people to work. It’s about all of us. Working. Together.