Employment Type : Full-Time
ESSENTIAL JOB FUNCTIONS: Works under the direction of assigned manager in evaluating and analyzing all components of operational processes and their results. Researches, analyzes, and compiles program data to support monthly draws. Prepares and collects all material required for monthly, quarterly, and annual meetings as necessary. Prepares and provides presentation information for outreach and education of programs. Prepares pre and post audit information packages and brochures for auditors. Coordinates client outreach and application intake. Gathers income information from applicants for eligibility and prepares approved list of eligible applicants with auditors. Assists applicants with the completion of their application as necessary. Maintains files of program clients and enters data into the appropriate database. Prepares and coordinates approved list of contractors for bids. Assists with bid notices and prepares final results of bids. Monitors the performance of contractors and addresses deficiencies in performance. Drafts contracts and supplemental documents between the City, contractors, homeowners, and tenants/landlords. Assists with monitoring budget expenditures and processing monthly reimbursement expenses. Coordinates with external consultants and suppliers to perform tests on new technology and integrated systems. Collaborates with the finance/budget department to produce and design a budget for business processes. Analyzes all business and financial information and identifies methods to recoup cost and forecast expenditures. Provides assistance to Program Manager and Finance department in monitoring monthly expenditures and preparing various reports. Processes all requests for payments. Travels to various properties throughout the City and conducts on-site visits to survey and verify data. Conducts outreach activities at various locations. The City Charter requires that City Employees must establish residence within Shelby County within six (6) months from date of Employment. Proof of residence will be required at the time of hire.
OTHER FUNCTIONS:
1. Performs additional functions (essential or otherwise) which may be assigned.
TYPICAL PHYSICAL DEMANDS: Must be able to communicate clearly both verbally and in writing with management, staff, contractors, auditors, technical consultants, city and state officials, local agencies, and the general public. Requires the use of general office equipment such as a computer, copier, fax machine, and telephone. Requires the ability to operate an automobile to conduct on-site visits.
TYPICAL WORKING CONDITIONS: Majority of work is performed in an office environment. Requires travel to off-site visits. May be exposed to outside weather conditions when coordinating educational or vendor fairs. Occasional travel to various locations throughout the City is required.
Bachelor's degree in Public Administration, Economics, or related field and three (3) years of experience in related federal programs and community development; or any combination of experience and training which enables one to perform the essential job functions. Must possess and maintain a valid driver's license as a condition of continued employment. Working experience using Microsoft Office programs is preferred.
The City of Memphis is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Office of Talent Management at talent.management@memphistn.gov.
Division: Housing and Community Development
Service Center: 218401- Weatherization Program