GENERAL SERVICES SPECIALIST Details

GENERAL SERVICES SPECIALIST

The State of Florida - Tallahassee, FL

Employment Type : Full-Time

Requisition No: 512474

Agency: Management Services

Working Title: GENERAL SERVICES SPECIALIST - 72000222

Position Number: 72000222

Salary: $38,000.00 - $41,027.48

Posting Closing Date: 11/23/2021

General Services Specialist
Division of Real Estate Development and Management
State of Florida Department of Management Services
This position is located in Tallahassee, FL

The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing various business-related functions throughout state government. Under the direction of Governor Ron DeSantis and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, telecommunications, private prisons, and fleet and federal property assistance programs utilized throughout Florida’s state government. DMS is relied upon to establish, maintain and improve the business processes used by state employees to create a better, not bigger government. DMS facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state’s workforce. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.” Under the leadership of DMS Secretary J.Todd Inman, DMS’ employees embody four pillars on a daily basis: establishing a process-oriented mindset; challenging the status quo; creating efficiencies; and respecting state employees.

Position Overview and Responsibilities:
Coordinate parking activities with other state departments' utilization of the parking program. This position involves the independent formulation and recommendation for changes to policies, rules, regulations and coordinating maintenance of all Department of Management Services' surface parking lots and parking structures throughout the State in the paid, permit, scramble and special parking areas. Reviews and processes all reserved, permit and temporary contracts, terminations and agreements for rental spaces from all state agencies. This includes the execution of contracts as lessor for the Department of Management Services; proper collection of startup fees; completed accurately and correctly as to the lessee’s name, social security number, etc., and the distribution of contracts to ensure the agencies initiate payroll deduction for rental fees. Prepare and execute parking contracts for agency vehicles. Organizes, develops, enters and maintains all reports.

Daily activities include assisting Agency Parking Representatives with parking requests, coordinating with Capitol Police and Facilities Managers regarding parking violators and security concerns. Assists the division in the formulation of paid parking procedures for the state and interprets and administers parking policies for all departments as directed by the Florida Statutes. Provides written draft recommendations to the bureau, suggesting revisions and/or additions to policies and procedures.

Collects and analyzes statistical data for planning future structures and the operations of existing garages. This data includes number of spaces in similar facilities, ratio of spaces to employees, in comparison to gross garage square footage, average footage, average oversell percentage in state facilities, etc.

Coordinates with DMS Finance and Administration to ensure parking fees are reconciled. Assists in purchasing of parking tags, tag controls, general housekeeping of program, and maintenance activities in state garages.

Helps preparation and compile decision papers, drafts statutes, rules, regulations, policies and procedures in the parking program. Participates in the preparation of the parking program budget through the analyses of cost parking, tags, signage, garage repairs, painting, maintenance contracts and other annual supply costs.

Performs other related duties.

Knowledge, Skills, and Abilities:

• Knowledge of electronic parking management systems
• Knowledge of the principles and practices of parking programs
• Ability to understand and apply applicable rules, regulations, policies and procedures
• Ability to formulate policies and procedures
• Ability to utilize problem-solving techniques
• Ability to analyze and identify operational and/or management problems
• Ability to develop various reports
• Ability to communicate effectively
• Ability to establish and maintain effective working relationships with others
• Ability to model behaviors of Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, Teamwork.

Minimum Qualifications:

• A bachelor's degree from an accredited college or university and at least two years of experience in business administration, customer or public relations, procurement or accounting. Experience as described above can substitute on a year-for-year basis for the required college education.
• Proficiency in the use of computer applications (e.g. Microsoft Office and internet-based).
• Valid driver’s license.

Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:
DMS.Ability@dms.myflorida.com
DMS.Veterans@dms.myflorida.com
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
This position requires sedentary work and repetitive motion. Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Nearest Major Market: Tallahassee