Front Office Assistant Details

Front Office Assistant

DSST Public Schools - Denver, CO

Employment Type : Full-Time

Front Office Assistant

DSST Public Schools (DSST) seeks a Front Office Assistant to join one of the leading charter school organizations in the nation. We serve 6-12 th grade students across Denver and Aurora. Our mission is to transform urban public education by eliminating educational inequity and preparing all students for success in college and the 21 st century.

We believe a diverse, equitable and inclusive team leads to innovation, which allows us to better support our students, families, and the community – regardless of background, experience, social and/or cultural identity. DSST aims to be an inclusive & equitable workplace by valuing race, gender, sexual orientation and all aspects of individual identities. When reading this job description, we hope you feel energized by what you see, feel and hear. If you believe you could bring passion and commitment to the role but aren't sure you meet every qualification, please apply! Above all, we are looking for people who believe in our mission to eliminate educational inequity.

Overview of Position :

The Office Assistant is the first face that parents and families see when they enter a DSST school. Our Office Assistants provide administrative support to the Office Manager and school admin team, and completes a daily set of tasks as set out by the Office Manager. Key responsibilities for the Office Assistant include carrying out daily attendance and reporting, setting up daily calls to families about student interventions and providing primary coverage of the front desk, phones and front door.

Essential Functions :

Hospitality

• Primary coverage of the front desk- greet and assist all visitors

• Answer phones and directing callers appropriately

• Assure visitor sign in policy is followed

• Handle all general inquiries

Attendance

• Assure attendance is taken in an accurate and timely manner daily

• Check attendance line message daily

• Assure daily attendance phone calls are made to families

• Provide accurate reports and attendance data as needed or requested

After School Interventions

• Print, post and email CP/Attendance/Refocus lists according to weekly schedule

• Send automated CP/Attendance/Refocus calls to parents/guardians according to weekly schedule

Student Tech Lab and Damage Fees

• Log students visiting tech lab

• Enter tech lab damage fees in IC as needed

• Send courtesy damage fee statements to families as needed

Communications Role

• Send basic communications to students, faculty, and staff

• Assist with proofreading and checking school communications for accuracy

• Assist with creating school posters, flyers and help to update documents and website

Student Health Role

• Care for minor student health concerns, notify parents of health problems and administer medications and first aid under delegation of school nurse

• Generate student accident reports and log them under direct supervision

• Perform all assigned emergency response tasks

School Finance Role

• Accept student payments and enter them in IC as payments are received

• Assist office manager in performing daily close out of school money transactions and complete required documentation

• Assist with sending monthly invoice reminders or other basic school finance communications

General Support

• Support office manager as needed and provide administrative support for student enrollment, planning and events, and DPS services

• Other administrative functions and duties as needed
  

**there may be additional duties depending on the DSST campus**

Job Requirements :

DSST Public Schools seeks candidates with strong character, passion for excellence and a relentless commitment to student achievement.

• In order to be considered qualified to be an Office Assistant at DSST Public Schools, you will need at least a High School Diploma

• Spanish Language Proficiency Required

Commitments :

Commitment to Equity

• We believe that if we actively commit to equitable and inclusive practices aligned to our mission and values, our students and staff will achieve at high levels.
  

Commitment to Continuous Growth

• We believe that if we foster our own growth mindsets, our students and staff will develop a commitment to continuous improvement and thus maximize their potential.
  

Commitment to Healthy Team

• We believe that if we commit to modeling and fostering healthy teams, our students and staff will achieve a collective success that surpasses that of the individuals
  

Drives to Results

• We believe if we strategically develop systems and people with a driven sense of urgency and focus on results, our students and staff will achieve ambitious goals.
  

Classification : Non-Exempt

Reports to : School Director

Compensation and Benefits : DSST Public Schools is committed to providing our staff with benefit offerings that empower each of our employees to make the choices that best meet their individualized and personal needs while also keeping cost in mind.

DSST Benefit highlights include:

· Medical Plans offered through Aetna

· Annual Health Savings account (HSA) gift from DSST Public Schools

· 2 Dental Plans options offered through Aetna Insurance and Vision through the Eyemed network

· Employee Assistance and Counseling Support

· 401(k) retirement plan with 5% annual gift from DSST regardless of personal contribution

· Access to additional discounts through our benefit partners exclusively for DSST staff

· Paid leave beginning day one

*Candidates placed in Aurora Science & Tech. will be eligible for a PERA Retirement Plan

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk and hear. This position is active and may require standing, walking, bending, kneeling, stooping, and crouching throughout the day. The employee must lift and/or move items up to 30 pounds. The employee must have sufficient hand, arm, and finger dexterity to operate a computer keyboard and other office equipment. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

DSST Public Schools proudly values diversity and is an equal opportunity employer. Denver School of Science and Technology does not exclude participation in, deny benefits to or discriminate on the basis of, ethnicity, race, color, religion, national origin, ancestry, marital status, gender, sexual orientation, age or disability in admission or access to, or treatment or employment in its programs and activities. (Protected Classes).

DSST Public Schools does not unlawfully discriminate against a member of a Protected Class in admission or access to, or terms and conditions of employment, or in its programs and activities. DSST Public Schools shall operate as an equal opportunity employer and will provide and safeguard the opportunity for all persons to seek, obtain, hold and advance in employment within the district without discrimination. The District shall actively promote the full realization of equal employment opportunity through a positive, aggressive, continuing affirmative action program.

Further, DSST Public Schools affirms the rights of all Protected Classes to be free from intimidation, discrimination, physical harm and/or harassment.

DSST Public Schools shall inform students, parents, employees and the general public each school year that the educational programs, activities and employment opportunities offered by the district are offered without regard to ethnicity, race, color, religion, national origin, ancestry, marital status, gender, sexual orientation, age or disability. The announcement shall also include the name/title, address and telephone number of the person designated to coordinate Title IX and Section 504 and ADA compliance activities.

Any person having inquiries concerning the School's compliance with the regulations implementing Title VII of the Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact the Assistant Superintendent or Human Resources.

DSST Public Schools Overview:

DSST Public Schools (DSST) operates a network of tuition-free, open-enrollment public STEM charter schools. DSST schools operate within the Denver Public Schools (DPS) and Aurora Public Schools (APS) districts. Our schools focus on building a community where students and staff are valued for their unique talents. Meaningful relationships are at the core of our model which is why our schools are small enough so that every student is known and valued for their individuality. We have developed systems and structures to ensure our students will be prepared for college, career and life. The student population across the DSST network is 84% students of color and 71% qualify for free and reduced lunch. This year, DSST will serve approximately 6,000 students at fifteen schools on nine campuses across Denver and Aurora.

DSST Public Schools employees support each other not only to have fulfilling careers, but more importantly, to lead fulfilling lives that combines deeply meaningful professional work with personal well-being. Our core values are central to our program and to our results. These values are embedded in everything that we do and how we do it, both for our students and our staff. The six DSST core values are:

Respect - We appreciate each person and their story through our words, actions, and attitudes. We value their unique perspective and treat others with dignity.
Responsibility - We acknowledge that our actions and choices impact ourselves and our community. We take ownership for what we do and how we choose to do it.
Integrity - We act and speak with honesty, fairness, and thoughtfulness. We consistently align our words and actions.
Courage - We possess the confidence and resolve to take risks, push ourselves, and persevere in the face of pressure, adversity or unfamiliar circumstances.
Curiosity - We are eager to learn, questions, and explore. We have a thirst for knowledge, a love of investigation, and a desire to learn about ourselves, our community, and our world.
Doing Your Best - We put our best effort into everything we do. We know that individual and collective effort are required for our community to thrive.