Front Office Assistant Details

Front Office Assistant

Matrix Transport Service LLC - Anaheim, CA

Employment Type : Full-Time

We are looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will help with a variety of management tasks such as scheduling, organizing, and completing or facilitating work.



RESPONSIBILITIES :

• Read, monitor, and respond to the supervisor’s emails
  
• Answer calls and liaison with clients
  
• Delegate work as appropriate to other members of the staff
  
• Plan and schedule meetings and events
  
• Organize travel and prepare complex travel itineraries
  
• Take action points and write minutes during meetings
  
• Conduct research; prepare presentations and papers for meetings.
  
• Make copies, order lunch, and prepare rooms for meetings
  
• Manage and review filing and office systems
  
• Order office supplies and equipment
  
• Manage internal projects, such as audits or reviews when necessary
  

• Executive assistant or in other secretarial position
  
• Full comprehension of office management systems and procedures
  
• Excellent knowledge of MS Office
  
• Proficiency in English
  
• Exemplary planning and time management skills
  
• Up-to-date with advancements in office gadgets and applications
  
• Ability to multitask and prioritize daily workload
  
• High level verbal and written communications skills
  
• Discretion and confidentiality