Front Desk Receptionist (with Administrative Assistant Responsibilities) Details

HILGARTWILSON - Phoenix, AZ

Employment Type : Full-Time

HILGARTWILSON, a Civil Engineering firm, is seeking an experienced Front Desk Receptionist with administrative assistant responsibilities to become a part of our growing team.

Front Desk Receptionist Essential Duties

  • Prepare lobby and conference rooms for business hours (appearance and stocking, activate phones)
  • Professionally respond to all incoming calls
  • Greet clients and other visitors and announce arrivals
  • Coordinate with building management regarding concerns, repairs, and maintenance
  • Coordinate food orders for client and employee meetings
  • General office and breakroom housekeeping (keep organized and tidy)
  • Order office supplies
  • Contribute to team effort by accomplishing related results as needed

Coordinator Support Essential Duties

  • Scan, including saving documents to appropriate folders
  • Manage courier pickup and delivery
  • Fold, roll, print, and staple large plan sets
  • Bind reports
  • Assemble submittals
  • File both hard and electronic files
  • Gather and sort documents and information
  • Complete documents by entering/typing data from source materials
  • Revise documents by entering/typing information
  • Verify documents by proofreading and checking requirements

Qualifications

  • 2+ years in a receptionist (with administrative responsibilities) role in a fast-paced, professional office environment
  • Strong communication and interpersonal skills (via phone, e-mail, and in-person)
  • Excellent organizational skills with an ability to think proactively and prioritize work
  • Knowledge in Microsoft Word, Excel, Outlook, and Adobe Acrobat
  • Reliable transportation and clean driving record required
  • Team player

Hours

Monday-Friday 8:00am-5:00pm

Compensation and Benefits

  • Compensation includes competitive salary commensurate with experience and year-end performance-based bonus opportunities
  • Company benefits include: Medical, Dental, Vision, Short & Long Term Disability, and 401k

Posted on : 3 years ago