FINANCE DIRECTOR OF THE OLYMPIC PENINSULA YMCA
Employment Type : Full-Time
POSITION SUMMARY:
This position supports the work of the Y, a nonprofit organization committed to strengthening community through youth development, healthy living, and social responsibility. The Finance Director ensures a system of strong internal controls and fiscal soundness and provides direction and leadership for YMCA finance and business operations.
ESSENTIAL FUNCTIONS:
- Translates organizational goals into executable plans with accountable staff by defining tasks, milestones; manages all functions of accounting and business operations, ensuring that legal and audit requirements are met, and that best practices and maximum efficiency are obtained.
- Oversees and provides leadership to the annual budget process including issuing guidelines and procedures, training staff, auditing budgets, overseeing data input, and preparing reports.
- Writes clearly and concisely, using correct grammar, vocabulary, and appropriate tone for the message or audience.
- Accountable for timely and accurate functions including but not limited to banking, deposits, accounts payable, receivables, billing, payroll, campaign, collections, budgeting, financial reports and reviews, balance sheet account reconciliations, cash flow forecasting, asset tracking, depreciation, and insurance related functions.
- Hires, trains, and oversees Finance Department staff, providing direct supervision. Arranges back-up
for staff as needed. - Manages the annual independent audit, the preparation of financial statements and the IRS 990 and 990-T tax form. Prepares or oversees the preparation of required audit schedules; maintains records; acts as liaison with audit team and YMCA Finance Committee and Board.
- Implements appropriate systems and internal controls to safeguard the YMCAs financial resources and to provide a solid basis for accurately reporting financial data.
- Prepares or supervises the preparation of outside reports and filings, and including outside program, contract audits, and other audits.
- Oversees the month-end and year-end closings and the preparation of statements and reports.
- May implement, manage, and oversee personnel and payroll administration including maintaining records and related payroll systems.
- Collects and maintains data on government contracts and grants.
- Reviews and maintains all contracts and execute, as necessary.
- Manages and oversees all banking and funds.
- Administrator of accounting, operations, payroll, merchant bank, engagement, and other software, which includes assuring data is maintained using best practice principles.
- Annual Campaign setup/structure, in coordination with the Campaign Chair/Committee.
- Responsible for the General Ledger and the books and records of the organization and oversees records retention.
- Creates and/or maintains policy and procedures consistent with best practices.
MINIMUM QUALIFICATIONS:
- Bachelor's degree in accounting or equivalent.
- YMCA Multi-Team Leader certification preferred.
- Three or more years of related experience in accounting.
- Accounting experience in a nonprofit organization preferred.
- Previous supervisory experience preferred.
- Knowledge of, and expertise with, computerized accounting systems and
standard business software. - Pass a comprehensive background screening
- Have a high school diploma or equivalent
- Be 18 years of age or older
- Have current CPR and first-aid certification or be able to obtain within 30 days of hire
ADDITIONAL EXPECTATIONS AND DUTIES:
- Attends staff meetings and trainings as required and complete all required on-line trainings which includes child abuse prevention training within 30 days of hire
- Upholds YMCA policies for safety, supervision, mandated reporting, and risk management. Adheres to policies related to boundaries with youths
- Reports suspicious or inappropriate behaviors and policy violations in accordance to mandated reporting requirements
- Submits hours worked accurately on electronic timecard, within timelines for supervisor approval
- Passion for ambitious standards and believes in the YMCA mission of youth development, healthy living, and social responsibility
- Flexible schedule needed as on occasion may need to work evenings and/or weekends
- Other responsibilities and duties as they arise for the benefit of the YMCA.
DRIVER REQUIREMENTS:
Private Vehicle, Requesting Reimbursement
- Valid drivers license
- Proof of Insurance
YMCA vehicle
- Eighteen of age or older
- Valid drivers license
Driving record which meets or exceeds YMCA standards, driver records request will be submitted
WORKING CONDITIONS:
ENVIRONMENT
- Office environment with occasional interruptions
- The noise level in the work environment is usually moderate.
- Evening and/or early morning, and/or weekend hours required periodically
- Occasional travel required
PHYSICAL ABILITIES
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee must use a computer for extended periods of time, includes extended periods of sitting, keyboard entry, use of office equipment, use of computer monitor
- Ability to speak concisely and effectively communicate
- Be able to communicate using a computer and phone/smart device
- The employee frequently is required to sit and reach and must be able to move around the work environment
- Visual and auditory ability to respond to critical situations ability to act swiftly in an emergency
- Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust
- May require physical effort and cardiac endurance while reaching with hands and arms, stooping, kneeling, crouching, standing, walking, balancing, bending, leaning, kneeling, walking, and climbing
- Carrying supplies, up to 25lbs.