EXECUTIVE I - Northern Region Facilities Manager Details

EXECUTIVE I - Northern Region Facilities Manager

State of Illinois - Aurora, IL

Employment Type : Full-Time

DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.

Agency: Department of Children and Family Services
Closing Date/Time: 04/21/2022
Salary: $4,793.00 - $7,089 Monthly (Anticipated Starting Salary $4,793)
Job Type: Salaried Full Time
County: Kane
Number of Vacancies: 1
Plan/BU: RC062

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

TO APPLY, SUBMIT AN APPLICATION (CMS 100/B) TO THE AGENCY CONTACT LISTED BELOW. INCLUDE THE POSTING ID NUMBER ON THE APPLICATION.

Posting Identification #2265013-653185

The Illinois Department of Children and Family Services is seeking an organized, energetic individual to serve as Northern Region Facilities Manager. Under direction, this position will travel to regional facilities and coordinate building requirements. The position will investigate complaints regarding environment and Department of Labor Occupational Safety and Health Standards and evaluate and resolve such complaints. The position will support the direction of the region’s Property Control Program and instruct staff on Agency policy, rules, and regulations pertaining to property and facilities management. This position provides a great opportunity for someone who is interested in helping ensure the Department’s facilities meet all standards and adequately provide the resources needed to enable our employees to do their jobs. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have an excellent work ethic and strong leadership capabilities. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

1. Serves as Northern Region Facilities Manager

• Drives or travels to regional facilities
• Coordinates all building requirements
• Investigates complaints regarding environment and Department of Labor Occupational Safety and Health Standards citations and evaluates and resolves such complaints
• Oversees contractual service programs relating to building maintenance services, such as janitorial, heating and air conditioning, waste recycling and disposal, and security
• Monitors to ensure copiers, fax machines, etc. are functioning at optimum levels and recommends changes
• Assists emergency management staff in the development and implementation of emergency and evacuation plans for regional facilities as policy and procedures are revised
• Collaborates with managerial and administrative staff to plan office moves to new locations
• Reviews requests for such moves by documenting feasibility studies to determine cost of equipment, facilities, and moving of office space to determine approval or denial of request
• Recommends procedural guidelines for moving vendors to ensure all equipment and furniture are moved as contracted
• Finalizes plans and specifications

2. Supports the direction of the region's Property Control Program and instructs staff on Agency policy, rules, and regulations

• Monitors to ensure compliance with rules and regulations
• Conducts physical inventory

• Examines and resolves inventory discrepancies
• Confers with manager to review and resolve discrepant audits and recommend procedures to improve inventory program
• Advises staff of inventory policy and procedures
• Coordinates the assignment of inventory tags to all newly purchased equipment
• Transfers all items from within the region, including all lease purchase equipment
• Coordinates the surplus of equipment with appropriate administrative staff
• Approves transfer and disposal of property
• Composes memos to staff and managers regarding the damage, delivery, location, disposal, and transfer of property

3. Works closely with the Agency's Security System's Coordinator to ensure the region's compliance with Agency safety standards

• Provides assistance and input in the distribution of key codes and keys and the ongoing maintenance of security systems

4. Provides input into the evaluation and implementation of the Agency's goals for meeting and maintaining Council on Accreditation standards which are specifically related to the management of facilities, equipment, and record keeping

5. Organizes goals and objectives for the distribution/delivery of internal and inter-office mail delivery for the region

• Prioritizes pick-up and delivery of internal and inter-agency materials
• Works cooperatively with administrators and supervisory staff to ensure needs are met in the most efficient and economical manner

6. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

1. Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with coursework in business or public administration

2. Requires one year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program

1. Requires ability to pass a background check

2. Requires ability to travel, possession of a valid driver's license, proof of automobile insurance, and access to an operating vehicle

Work Hours: Monday - Friday (8:30 AM - 5:00 PM)

Supervisor: Cindy Mills
Work Location: 8 E Galena Blvd Aurora, IL 60506-4127

Agency Contact:

Yvonne Glasscock

Email: yvonne.glasscock@illinois.gov

Phone #:217-524-4040

APPLICATION INSTRUCTIONS

***DO NOT APPLY ONLINE - DO NOT CLICK THE APPLY BUTTON***

Submit required application documents (see below) as a PDF via email to yvonne.glasscock@illinois.gov with the Posting ID number #2265013-653185 in the subject line and on the application.

Current State Employees:

• Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
  • Older versions of the CMS-100B will not be graded or returned to applicants.
  • Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.

• Seeking a Transfer – Submit an Official Position Vacancy Bid Form, Transfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
  • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
  • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

• Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
  • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
  • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

Former State Employees:

• Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
  • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
  • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

Non-State Employees:

• Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.
  • Documentation is required for each Posting/Bid ID or your application(s) will be rejected.
  • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.