Executive Assistant/Office Manager Details

Executive Assistant/Office Manager

UPL NA Inc. - Cary, NC

Employment Type : Full-Time

Job Id: 5505 City: Cary, North Carolina, United States Department: Sales & Marketing Function: Sales, Marketing and Alliance Employee Type: Permanent Full Time Seniority Level: Not Applicable
Description:

About UPL

UPL is a leader in global food systems and with the acquisition of Arysta LifeScience, is now one of the top 5 agricultural solutions companies worldwide. With revenue of US$5 billion, UPL has presence in 130 countries. With market access to 90 percent of world’s food basket and focused on high-growth regions, UPL represents a compelling value proposition for growers, distributors, suppliers and innovation partners in a consolidating market. UPL offers an integrated portfolio of both patented and post-patent agricultural solutions for various arable and specialty crops, including biological, crop protection, seed treatment and post-harvest solutions covering the entire crop value chain.

JOB SUMMARY: We are looking for an Executive Assistant to support our US AgSales Commerical Head as well as an Office Manager to maintain our Cary, NC office. This person will help oversee the day-to-day activities and assist them.

JOB RESPONSIBILITIES:

• Provides a high-quality administrative support to the US AgSales Commerical Head.
• Support the leaders to create presentations (if necessary), basic analysis, set agendas, arrange conferences/meetings, and follow up on actions to ensure activities are completed on time and efficiently.
• Arranges travel and accommodations for executives including expense management through Concur.(International and Domestic).
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• US Crop LT & Regional Sales Meeting Management
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Receive and process all invoices, invoice management
• Office Management for our Cary, NC office; ordering office supplies, maintaining incoming and outgoing mail.
• Manage Promotional Items for the US AgSales team & maintain budget
• Manage Tradeshows with Industry Organizations & sponsorships
• Administrative support for events, leadership visits to the Cary office, as necessary.
• Performs other related administrative tasks to support the executives.

REQUIRED EDUCATION AND EXPERIENCE:

• Bachelor's Degree from accredited college/university

• 5+ years of experience as a supporting a C-level executive

• Proficiency in MS Office (MS Excel and MS Outlook, in particular), Concur, SAP

• Attention to detail and problem-solving skills

• Excellent written and verbal communication skills

• Strong organizational, time management and planning skills in a fast-paced environment

KEY COMPETENCIES:

ADAPTABILITY - Plan and schedule work according to changing priorities; designs and maintains effective systems and processes for managing work.

RESULTS ORIENTATION: Strong capability in focusing on tasks and results to achieving goals, solving problems, maintaining productivity, and making fast decisions by using a critical thinking approach.

INFLUENCE: Success in this role will require partnership & collaboration through influence with co-workers, senior management within the organization.

BEING RESILIENT – Ability to manage complex or ambiguous situations effectively. Should be able remain objective and calm and show positive attitude & strong judgement when faced with complex situations

We are one team, for maximum impact. One team with shared goals. We all play for the team and no-one plays against team. We have a laser-like focus on what our customers need and want, on anticipating their future needs and how we can create innovative solutions and experiences for them.