Executive Assistant to the Global Head of HR + EDI Details

Executive Assistant to the Global Head of HR + EDI

Purpose - New York, NY

Employment Type : Full-Time

About the Role

Purpose is seeking an Executive Assistant who will provide daily support to the Global Head of HR & EDI. This role is a balancing act: managing the day-to-day tasks of any phenomenal EA — leading all aspects of schedules, preparing for meetings, and coordinating events — in addition to higher-order work like handling sensitive information and relationships, taking on special projects, and proactively solving problems of all magnitude. Our ideal candidate is extremely detail-oriented and organized, thrives in a fast-paced, deadline-driven environment, and has proven success developing organization wide initiatives.

We're looking for an excellent communicator who is highly organized and knows how to support a senior executive across workstreams. This role will be supporting the Global Head of HR & EDI in spearheading initiatives across our offices, including but not limited to performance management, learning & development, recruitment and retention.

This is a full time contract position until the end of 2021 based in Purpose's NYC office, with a high possibility of conversion to a full time staff position. Interested candidates should include a cover letter with their application, highlighting their relevant experience and explaining their interest in the role.

Responsibilities:
Provide timely, efficient administrative support to a Purpose executive. Including, but not limited to:

• Manage the executive's calendar, including heavy and complex scheduling, on a daily, weekly, and monthly basis ensuring alignment with key priorities
• Correspond proactively with external contacts and internal team members alike to schedule and coordinate meetings and calls
• Screen and prioritize incoming internal and external inquiries as necessary
• Maintain regular daily communication with the executive, ensuring close adherence to changing calendars and priorities
• Liaise with the broader Purpose team to ensure meetings are effectively staffed, prepared for, and followed up on. This may include preparing briefs and decks, taking notes, and coordinating follow-ups
• Track expenses and submit monthly expense reports
• Streamline tasks and priorities for the executive
• Support with special projects as needed

Qualifications:

• 2-4 years previous experience as an executive or personal assistant to a senior staff member or equivalent relevant experience
• A keen eye for detail and meticulous organization skills
• Exceptional written and verbal communication skills
• Proactive and able to anticipate needs
• Responds well to new challenges and able to adapt priorities accordingly
• Remains calm and focused in a fast-paced and deadline-driven environment
• Proven ability to maintain confidentiality on sensitive company information and high level of integrity
• Comfortable working with all levels of clients, visitors and employees, including senior executives
• Able to collaborate effectively across teams and stakeholders
• Experience with Google Suite, including Gmail and Google Calendar
• Proficient with Mac systems and software, including Word, Excel, and PowerPoint
• Flexibility on work hours
• You are excited to support global teams and work with people from diverse backgrounds
• You are dedicated to building a diverse, equitable and inclusive work environment
• Eligible to work in the US

Purpose takes on some of the biggest challenges in the world, which affect people of different identities and backgrounds in different ways. We are stronger and most effective with a diverse team leading the charge and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. As an equal opportunity employer, we welcome the unique contributions that individuals bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation and beliefs.

Job Types: Full-time, Contract

Work Location: Multiple Locations