Executive Assistant / Marketing Coordinator
Employment Type : Full-Time
Sharecare is the digital health company that helps people manage all their health in one place. The Sharecare platform provides each person - no matter where they are in their health journey - with a comprehensive and personalized health profile, where they can dynamically and easily connect to the information, evidence-based programs and health professionals they need to live their healthiest, happiest and most productive life. With award-winning and innovative frictionless technologies, scientifically validated clinical protocols and best-in-class coaching tools, Sharecare helps consumers, providers, employers and health plans effectively scale outcomes-based health and wellness solutions. We are always looking for people that value the opportunity to work hard, have fun on the job, and make a difference in the lives of others through their work every day!
Job Summary:
The Executive Assistant/ Marketing Coordinator's central responsibilities include scheduling, logistics, facilities maintenance and general administrative support to the President of Sharecare Inc.'s Consumer Division and assignments such as event planning, client gifting, custom mailings and more from the SVP Integrated Marketing. Essential Functions:
- Expense reimbursement, travel coordination, phone support, and logistics for President and SVP of Marketing
- Appointment scheduling, tracking and reporting
- Coordinate printing (both in house and through suppliers), mailing, couriers
- Preparation, planning, setup, and cleanup of Sharecare-hosted client meetings and executive-hosted internal events.
- Run, create, and compile PowerPoint slides for in-person/virtual weekly sales meeting, document weekly sales meetings and coordinate all required follow-up, schedule guest speakers as needed; Generate reporting and disseminate information for weekly sales updates and other meetings
- Select and fulfill both mass and custom gift mailings for Consumer Division's clients in support of the Integrated Marketing department. Includes vetting gift, securing packaging, customization of inserts and shipping.
- Plan and execute internal culture committee events
- Review furniture needs, order and maintain office supplies, ensure copy machines are serviced
- Serves as administrative liaison with others within and outside the company regarding administrative issues related to facility and operations
- Meet and greet all guests at our Manhattan location
- Provide support for collaboration tools, network connectivity and Mac configurations
- Attendance at certain offsite functions, client outings as required
- Other presentation creation and research, as required
Qualifications:
- BA/BS
- Minimum 1 year of relevant experience in professional office environment
- Must be tech savvy and proficient in MS Office applications, particularly PowerPoint and Excel
- Strong verbal and written communication skills
- Professionalism and discretion
Specific Skills/Attributes:
- Takes pride in work that requires both quick turnaround and quality output
- Excellent Microsoft Office suite skills including Powerpoint deck creation
- Comfortable switching between independent work and collaborative team efforts; team player; collaborative
- Positive, energetic attitude; proactive, able to follow directions and get along with others
- Attention to detail
- Dependable, capable and ambitious; able to handle multi-tasking
- Well organized; keeps information accessible; manages time well
- Sincerely passionate for and committed to the mission of Sharecare, Inc.