Executive Assistant - Legal
Employment Type : Full-Time
Healthcareâs helping hand.: CHG shook things up in 1979 by inventing the locum tenens staffing model. We connect doctors with patients who need their care. As the largest physician staffing firm in America, our providers treat millions of patients each year.
Our industry is growing and demand is high. This means you’ll have plenty of opportunities to grow and develop in your career. Keeping healthcare healthy can be as fun as it is rewarding. This position is responsible for providing administrative support for senior leadership of the Legal Division, with additional substantive and administrative support for the Claims & Litigation Department. The individual will provide administrative support to senior leadership; oversee all aspects of legal bill handling and expenses; coordinate, schedule and provide support for executive, division, department and other meetings and events; oversee monthly and quarterly reports; run calendaring and docketing functions to ensure deadlines are met; support billing, file set up, and other administrative functions for the Claims & Litigation Department; and execute special projects and responsibilities as assigned. Other duties include: support and provide back up for adjacent roles, data entry, and other administrative functions as assigned.
As a condition of employment at CHG Healthcare you must be fully vaccinated against COVID-19 prior to your start date, subject to reasonable accommodations as required by law. To learn more about our commitment to health and safety of our people, click here. Your role::- Provide proactive executive-level administrative support to the General Counsel and other senior leaders of the Legal Division.
- Acts as a liaison between Legal and other company divisions and departments.
- Builds relationships with key individuals throughout all offices and coordinates duties appropriately.
- Track and report expenses, coordinate travel, and coordinate scheduling.
- Assist in keeping projects and tasks on track and meeting goals and deadlines.
- Create, draft, edit, and proofread business presentations.
- Organize, maintain, and track individual, department, corporate and other documents and files
- Handle office tasks, such as filing, mailings, data entry, photocopying, and scanning for senior leadership.
- Reserve conference rooms, set up in-person and remote meetings, and assist with scheduling generally.
- Handle additional administrative projects as requested by individual leaders.
- Develop and oversee legal billing processes, including acting as the primary point of contact for billing issues or inquiries from outside counsel.
- Handle expense reports for leadership and submit check requests to pay vendors.
- Develop, implement, and update administrative support systems and processes.
- Support planning and running team events, parties, outing, and activities.
- Upon request, generate reports, transcribe minutes from meetings, create presentations, and conduct research.
- Provide administrative support to the Claims & Litigation Department, including the medical malpractice claims management group.
- Support medical malpractice and other claims intake functions, including file set up.
- Collaborate with other assistants to facilitate communication and efficiencies.
- Provide planning and support for special projects such as periodic conventions and other events.
- Replenish snacks and get leadership meals upon request.
- Support and provide back up for adjacent teams and roles, including data entry.
- Conduct research and participate in special projects, as needed.
Your qualifications::- Self-starter, sound professional judgment and strong verbal/written communication skills
- Strong interpersonal, communication, and client relations skills
- Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint, etc.)
- Strong attention to detail and exceptional organizational skills
- Ability to learn processes and implement improvements
- Work well under deadlines, manage time effectively, and track short and long-term deadlines
- Maintain confidentiality of information
- Clear and concise phone and verbal communication skills
Education & Experience- At least 3-5 years of experience at a law firm or large corporation in a similar capacity
- Bachelor’s degree and/or paralegal certificate preferred
- Familiarity with litigation and other legal processes preferred
In return, we offer::- Competitive pay
- Flexible work schedules - including work from home options available
- 401 (k) retirement plan
- Healthcare coverage with corporate wellness program
- Free health center and health coaching for employees and dependents
- 14 days of PTO your first year and paid holidays
- Up to 16 hours of paid volunteer time off
- Award-winning training and development programs
Click here to learn more about our company and culture.How to Get Started: To have your resume reviewed by Talent Acquisition, click “Apply” at the top of the screen.
We are an Affirmative Action/Equal Opportunity EmployerVeterans/DisabledWe are an at-will employer