Executive Assistant
Infoblox - Santa Clara, CA
Employment Type : Full-Time
Infoblox is looking for a sharp, organized, and good-humored Executive Assistant to support our CIO (Chief Information Officer). You’ll be working in a fast-paced, creative environment with passionate team members who are focused on quality and execution. In order to be successful, you will be expected to thoughtfully prioritize meetings, anticipate needs, and coordinate a wide range of executive activities for those within the IT organization.
As the Executive Assistant, you will be highly detailed-oriented, well organized, a superior problem solver, a good communicator, and have great integrity. Furthermore, you will have a solid background and expertise in administrative support, logistical planning, and vendor management.
Responsibilities:
- Manage the CIO’s calendar, including handling, prioritizing, and responding to requests for meetings, conference/event attendance, and interviews in a fast-paced, dynamic environment within a geographically diverse organization
- Ensure the CIO’s calendar is planned with precision, including regular reminders to CIO regarding key meetings and appointments
- Arrange and manage travel, meetings, and events, including developing agendas and itineraries, booking transportation, arranging lodging and other accommodations
- Effectively plan off-sites, partnering with other internal stakeholders, while making sure to manage and track expenses
- Ensure CIO is prepared and has all necessary details for upcoming meetings, working closely with IT Team Leaders to ensure CIO’s time is effectively spent and assist in the delegation of CIO’s direct involvement in specific projects/programs
- Able to interface and communicate across all levels (internally and externally) on behalf of the CIO
- Able to make decisions and act independently with minimal direction
- Plan ahead for team milestones, and IT-related group testing sessions by working closely with the Director, IT Operations to anticipate and plan for upcoming team cycles
- Attend meetings with the CIO at times to stay abreast of upcoming IT team requirements
- Onboard/offboard IT contractors, open PO’s, and coordinate with HR for upcoming IT department contractor needs
- Be a part of a dynamic Executive Administrative team assisting others with non-IT related administrative tasks, including periodic back-up support for the front desk receptionist, when needed
Requirements:
- 5+ years experience as an administrative professional, preferably in high tech or a fast-paced environment
- Strong cultural fit and work ethic; passionate, enthusiastic team player, with good judgment and integrity
- Proficient in Outlook calendar, Microsoft Office, Google Suite
- Program Management experience, timelines, Smartsheets, and planning skills
- Demonstrates ability to manage priorities and projects in a high-volume, fast-paced, dynamic environment
- Excellent verbal and written communication skills and excellent interpersonal communication style
- Ability to deal with ambiguity; be flexible, patient, and open-minded
- Ability to maintain composure and sense of humor in high-pressure situations
- Sensitivity to confidential matters
Education:
- BA or BS, or equivalent years work experience
Perks:
- Work with a world-class IT organization in a rapidly growing company
- Onsite massages, clubs, farmers market, and fitness classes
- A career path with opportunities to grow
- Onsite cafeteria and catering with “Chef-on-site” days
- Electric vehicle charging stations
- Outdoor amenities, seating, and courtyard BBQ
- And many, many more perks
It’s an exciting time to be at Infoblox. We are the market leader in technology for network control. Our success depends on bright, energetic, talented people who share a passion for excellence in building the next generation of networking technologies—and having fun along the way. Infoblox offers a fast-paced, action-oriented environment. We promote a culture that embraces innovation, change, teamwork, and strong partnerships. Join the winning Infoblox team—our future looks bright, and
so will yours. To check out what it’s like to be a Bloxer click here.
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