Description:A busy downtown Phoenix Law Firm is looking to hire a full-time Executive Assistant that is experienced, reliable, and self-motivated. The Executive Assistant will play an essential role in the Firm being responsible for maintaining calendar events, working with other departments to assist with Firm wide projects and record and manage business operations. The right candidate will have the necessary skills in mathematics to help with marketing management inquiries, sales forecasting and financial analysis.
Duties/ Responsibilities
- Assist in all aspects of coordinating internal and external meetings, communications, events,
and other projects. Act as the point of contact among executives, employees, clients and other
external partners.
-Coordinate/manage a running list of projects, priorities, and calendar items - meet with team
members daily on project status, needs, and priorities.
- Maintain the Firm's contact management system, legal directories, and profiles.
- Support the Firm’s practice initiatives and business development initiatives (e.g., research,
advance preparation for meetings).
- Provide Project Management support, ensuring that all items are completed within set
deadlines, coordinating with different departments.
- Document management and organization. Format, prepare, edit information/correspondence
for internal and external communication – memos, emails, presentations, reports.
- Other projects as assigned. Desire and aptitude for learning new concepts on the job.
Willingness to enthusiastically complete both high-level and low-level tasks.
Benefits
401K, Medical, Dental, Vision
. Requirements:- Minimum of a 4-year degree required
- Prefer 5+ Years of experience in the legal industry
- Must be mathematically skilled to assist the owner with marketing management inquiries, sales
forecasting, and financial analysis.
- Must be exceedingly well-organized and able to work independently in a fast-paced
environment.
- Must be detail-oriented
- Excellent calendar management skills, including coordination among multiple schedules.
- Ability to be discrete and handle sensitive information and date appropriately.
- Ensure Client and relations services-oriented with attention to detail.
- Dependable team player who works collaboratively and cooperatively with others in a
team-oriented environment.
- Ability to communicate clearly and concisely, both verbally and in writing.
- Exhibit a high degree of initiative in managing and prioritizing multiple projects simultaneously
- Excellent analytical and technical skills requiring an aptitude for detail and accuracy. Strong
research and analytical skills.
- Technology Skills, Microsoft Word – documents, memos, letters. Create documents to be
printed or sent by email. Microsoft Excel – Graph, manage data, and perform repetitive tasks.
Microsoft PowerPoint
- Desire and aptitude for learning new concepts on the job.
- Manage and maintain a busy schedule, all appointments, and travel arrangements. Complete
both high-level and low-level tasks.