Executive Assistant Details

Executive Assistant

Chief - New York State

Employment Type : Full-Time

About Us:

Chief's mission is to build the most powerful network focused on connecting and supporting women leaders. Our members are VP and C-level executives across every industry who are leading their companies today and building a more equitable tomorrow. Chief was recently recognized as one of Fast Company's Most Innovative Companies of 2021, and you can read more about us in Forbes or watch us on the Today Show.

Launched in early 2019, Chief is a Series A stage start-up backed by General Catalyst, Inspired Capital, Primary Ventures, and other top-tier investors. We're headquartered in New York City, with membership open in Los Angeles, Chicago, San Francisco, Boston, and Washington, DC. Our flagship locations are in NYC, LA, and Chicago.

Chief is hiring an Executive Assistant who will provide support to our two Co-founders. The Executive Assistant will provide a wide array of administrative, logistical and project-related support. The ideal candidate will be someone who is organized, professional, detail-orientated and has the ability to work in a fast-paced environment. This is a high-visibility role where you will have the opportunity to work with members in leadership positions and provide support that is critical to the company's success. This position is based remotely.

• Perform an extensive array of administrative tasks (manage calendars, scheduling, book travel)
• Manage multiple requests and priorities of the Founders while staying calm under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate changing needs
• Manage calendars meticulously and thoughtfully, facilitating all meetings and calls, including video conferencing and team events
• Curate meeting agendas, materials and presentations
• Attend meetings, take notes, track action items
• Manage all travel and expenses
• Ad-hoc projects and an ability to prioritize effectively

• 3+ years of experience supporting one or more executives
• Bachelor's Degree or equivalent relevant work experience
• Advanced proficiency with Google suite of products (Gmail, Google Docs, Google Calendar, Sheets, Slides) , Zoom and Slack
• Highly-organized and a meticulous attention to detail with complex calendar management experience
• Strong ability to and confidence in managing up
• Strong interpersonal skills and ability to manage multiple projects in a fast paced environment
• Previous experience working in a startup environment a plus
• Expectation of discretion on dealing with confidential materials
• Enjoyment of working remotely with interest in travel as needed

• Competitive salary and equity
• Unlimited vacation policy
• Full medical, dental, and vision packages, 401(k)
• Experience as an early member of a startup team with exciting early traction
• Opportunity to work for a startup focused on driving real change for women in business
• Opportunity to create and attend inspiring experiences and events with leaders of the industry

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