Executive Assistant Details

GSM Virtual Assistants - New York, NY

Employment Type : Full-Time

GSM Virtual Assistants is seeking to add a highly motivated Executive Administrative Assistant. Previous experience in supporting senior executives and managing complex calendars is preferred as well as the ability to work well under pressure in a busy and dynamic environment.

Must be located in New York, NY - requires full time in office presence

Job Duties

  • Coordinate complex, senior-level internal/external meetings and conference calls
  • Maintain briefing materials and talking points for meetings and speaking opportunities. Liaise with other divisions to coordinate materials as needed
  • Track requests needed from internal stakeholders and work with senior executive to ensure that responses are provided in a timely manner
  • Maintain an extremely detailed calendar and related logistics
  • Interact with senior level business leaders in a professional and effective manner
  • Respond and follow up on client requests
  • Coordinate a high volume of domestic and international travel
  • Process expense reports
  • Perform other tasks, including but not limited to, preparing correspondence and other communications, file organization, research, archiving
  • Maintain understanding of firm policies

Skills & Qualifications

  • Excellent interpersonal and communication skills
  • High attention to detail and strong organizational skills
  • Ability to solve problems quickly and efficiently
  • Knowledge of general business, corporate and government cultures
  • Ability to handle highly sensitive, confidential and non-routine information
  • Comfortable working with people at all organizational levels
  • Ability to work well under pressure, adapt to unexpected events, and prioritize and multi- task in a deadline driven environment
  • Must have excellent judgment; be an independent thinker and resourceful
  • Team player with a positive attitude
  • Highest degree of integrity, professionalism, diplomacy and discretion required
  • Strong proficiency in MS Word, Excel, PowerPoint and Outlook
  • 5+ years' experience supporting C-suites in the venture capital or finance industry.

Education: Bachelor's Degree preferred

Job Type: Full-time

Pay: $120,000.00 - $150,000.00 per year

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • New York, NY 10122: Reliably commute or planning to relocate before starting work (Required)

Experience:

  • Microsoft Excel: 1 year (Preferred)
  • Microsoft Powerpoint: 1 year (Preferred)

Work Location: One location

Posted on : 2 years ago