GSM Virtual Assistants is seeking to add a highly motivated Executive Administrative Assistant. Previous experience in supporting senior executives and managing complex calendars is preferred as well as the ability to work well under pressure in a busy and dynamic environment.
Must be located in New York, NY - requires full time in office presence
Job Duties
- Coordinate complex, senior-level internal/external meetings and conference calls
- Maintain briefing materials and talking points for meetings and speaking opportunities. Liaise with other divisions to coordinate materials as needed
- Track requests needed from internal stakeholders and work with senior executive to ensure that responses are provided in a timely manner
- Maintain an extremely detailed calendar and related logistics
- Interact with senior level business leaders in a professional and effective manner
- Respond and follow up on client requests
- Coordinate a high volume of domestic and international travel
- Process expense reports
- Perform other tasks, including but not limited to, preparing correspondence and other communications, file organization, research, archiving
- Maintain understanding of firm policies
Skills & Qualifications
- Excellent interpersonal and communication skills
- High attention to detail and strong organizational skills
- Ability to solve problems quickly and efficiently
- Knowledge of general business, corporate and government cultures
- Ability to handle highly sensitive, confidential and non-routine information
- Comfortable working with people at all organizational levels
- Ability to work well under pressure, adapt to unexpected events, and prioritize and multi- task in a deadline driven environment
- Must have excellent judgment; be an independent thinker and resourceful
- Team player with a positive attitude
- Highest degree of integrity, professionalism, diplomacy and discretion required
- Strong proficiency in MS Word, Excel, PowerPoint and Outlook
- 5+ years' experience supporting C-suites in the venture capital or finance industry.
Education: Bachelor's Degree preferred
Job Type: Full-time
Pay: $120,000.00 - $150,000.00 per year
Schedule:
Ability to commute/relocate:
- New York, NY 10122: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Microsoft Excel: 1 year (Preferred)
- Microsoft Powerpoint: 1 year (Preferred)
Work Location: One location