Elite Sports Medicine + Orthopedics is looking for a highly professional and highly efficient Executive Assistant. The Executive Assistant will organize and manage various tasks to clear the path for the CEO of Elite Sports Medicine + Orthopedics.
MINIMUM ESSENTIAL JOB REQUIREMENTS
- Calendar Management & Ownership
- Ensure CEO runs on time
- Send reminders for meetings
- Schedule and reschedule meetings
- Meeting Coordination
- Schedule meetings
- Set up A/V equipment
- Coordinate meals
- Prepare PowerPoint and meeting materials
- Format meeting notes (after meeting)
- Meeting Preparation & Follow Up
- Allot sufficient preparation time in-advance of all meetings
- Make relevant notes available in-advance of all meetings
- Ensure notes are documented and filed accurately and promptly
- Task & Project Support
- Ninety EOS software support
- Project and task support, as directed and requested
- Administrative tasks
- Receipt documentation
- Personal mail and delivery
- Personal Assisting
- Coordinate and schedule travel plans
- Make purchases as directed
- Coordinate personal meals
- Procure office supplies
- Schedule personal appointments
- Other responsibilities include but are not limited to:
- Stock conference room, doctor’s and pod refrigerators, and coffee bar in doctors’ area daily or more frequently as needed
- Post physical schedules for conference rooms daily
- Monitor Shared Spaces Inbox
- Check Administration fax folder
- Create and maintain Executive Assistant Playbook
Qualifications
KNOWLEDGE, SKILL AND COMPETENCY REQUIREMENTS
- Four-year college degree preferred
- 3-5 years’ experience as an Executive Assistant preferred, healthcare experience a plus
- Ability to maintain confidentiality of records and information
- Superior organizational skills
- Exhibit superior communication skills (verbal and written), including excellent and timely follow up across a variety of key contributors, including physicians and other professionals and leaders
- Word processing and data entry skills, particularly superior attention to detail
- Ability to prioritize tasks and manage time with a sense of urgency
- Proactive approach to problem solving and the requirements of the position
- Ability to meet tight deadlines and multitask
- Adherence to all company policies and procedures
Job Type: Full-time