Executive Assistant
Viacom - Los Angeles, CA
Employment Type : Full-Time
About The BrandFounded in 1912, Paramount Pictures works with talented filmmakers to produce and distribute entertainment around the world. The iconic Paramount logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as Sunset Boulevard, The Godfather, Forrest Gump and Ferris Bueller's Day Off, and blockbuster franchises such as Star Trek, Transformers, and Mission Impossible. Recent innovative break-out films such as Interstellar, Arrival and A Quiet Place have added to Paramount's film legacy. Paramount Pictures Television's 13 Reasons Why, The Alienist and Jack Reacher have also been thrilling audiences. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount's passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount is a subsidiary of ViacomCBS, which reaches 700 million global subscribers through MTV, Nickelodeon, Comedy Central, BET and other media networks. Overview and ResponsibilitiesIs Creative Affairs your passion? Then this Executive Assistant, providing Administrate support for two Creative Executives and their team is for you!- Manages supervisor's calendar and schedules appointments
- Screens and responds to incoming calls and correspondence
- Responsible for coordinating heavy travel schedules for staff and talent
- Process all travel and departmental expenses
- Distributes mail and maintains office supplies
- Performs clerical duties such as filing, typing, and copying documents
- Arranges programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget
- Acts as custodian of corporate documents and records
- Composes and prepares confidential correspondence, reports, and other documents
- Creates and maintains database and spreadsheet files
- Arranges travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested
- Acts as direct liaison with filmmakers
Basic Qualifications- Bachelor's degree, required
- Previous executive assistant experience preferred, not required
Additional Qualifications- Entertainment experience, preferred
- Proficient with Outlook, Excel, PowerPoint and internet software
- Good oral and written communication skills
- Good organizational and project coordination skills
- Ability to handle multiple tasks simultaneously, prioritize workload efficiently and meet strict deadlines for complete tasks/assignments
- Good attention to detail and follow-through skills
- Demonstrated good judgment and the ability to deal with confidential and sensitive issues
- Able to work adeptly with general office equipment