Executive Assistant Details

Executive Assistant

Nova Southeastern University - Fort Lauderdale, FL

Employment Type : Full-Time

Executive Assistant - 992748
Job Number: 502549
Work Type: Full Time with Full Benefits
Location: Fort Lauderdale-Davie, Florida
Department: Research and Technology Transfer
Categories: Administrative / Office Support
About Us:

We are excited that you are considering joining Nova Southeastern University!

Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health, welfare and its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.

Job Title: Executive Assistant - 992748
Location: Fort Lauderdale-Davie, Florida
Work Type: Full Time with Full Benefits
Job Category: Non-Exempt
Hiring Range:
Pay Basis:

Annually

Subject to Grant Funding?: No
Essential Job Functions: 1. Responds to inquiries requiring in-depth understanding of work-area policies and procedures and resolves complex problems to ensure questions are answered and issues resolved timely.
2. Composes and edits internal and external complex communications to ensure professional communications.
3. Compiles and organizes documentation, develops and maintains electronic filing systems to ensure appropriate document retention.
4. Coordinates complex projects and communication materials; organizes high profile events, conferences and meetings to ensure a professional outcome.
5. Enters data and generates reports from NSU specific software systems to ensure accurate processing and record keeping.
6. Schedules meetings/appointments/events and coordinates travel to ensure timely scheduling.
7. Performs other duties as assigned.
Marginal Job Functions: 1. Interprets requests, and determines required executive notification for important and emergency matters.
2. Interprets and follows policies, procedures and practices.
Required Knowledge, Skills, & Abilities: 1. Advanced knowledge of MS Office, including Word, Excel, PowerPoint and Outlook; database and data entry skills.
2. Ability to interpret and explain guidelines, policies, and procedures.
3. Decision-making and problem solving skills.
4. Excellent organization and planning skills, including calendar and event management.
5. Excellent written and oral communication skills.
6. Information gathering and monitoring skills; including the ability to prepare reports, while maintaining confidentiality.
7. Takes initiative, is flexible, and provides great attention to detail and accuracy.
8. Possesses advanced computer skills and is able to train others.
9. Ability to assist management with the creation of PowerPoint presentations.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS

1. Ability to communicate effectively with others.
2. Ability to work cooperatively with colleagues and supervisory staff at all levels.
3. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
4. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.

Job Requirements:
Required Certifications/Licensures:
Required Education: High School Diploma or equivalent
Major (if required):
Required Experience: High School Diploma and four (4) years of experience providing support to the executive level.

-OR-

Associate's Degree and three (3) years of experience providing support to the executive level.

Preferred Qualifications:
Is this a safety sensitive position? No
Background Screening Required? No
Pre-Employment Conditions:

To ensure a safe learning environment for students and staff, as a condition of employment the selected candidate will need to provide proof of a completed COVID-19 vaccination prior to commencement of employment or an approved exemption and reasonable accommodation.

Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary.

Advertised: Jul 27, 2022 Eastern Daylight Time
Applications close: