Executive Assistant, Administration Details

Executive Assistant, Administration

MedeAnalytics - Richardson, TX

Employment Type : Full-Time

Company Description:
Founded in 1994, MedeAnalytics delivers healthcare performance management solutions that improve financial, operational and clinical outcomes, with compelling return on investment and rapid time-to-value. For hospitals and health systems, MedeAnalytics provides solutions for the revenue cycle, patient access, clinical operations, staff productivity, regulatory compliance and enterprise performance management. For healthcare payers, the company's solutions address network management, medical management, pharmacy management, employer reporting and operations management. MedeAnalytics provides on-demand analytics and client services to over 700 healthcare organizations using a hosted, Software-as-a-Service (SaaS) model, which reduces up-front costs and expedites implementation.
Our company is privately held and has a high-energy work environment that rewards innovation and represents a tremendous personal growth opportunity for the right professional.
MedeAnalytics offers an extensive company-sponsored benefits package including medical, dental and vision insurance, 401(k) and FSA plans, life insurance and long term disability and long term care plans and generous PTO. MedeAnalytics also offers a competitive base salary and performance bonus.
In addition, we offer formal training, knowledge sharing, on-boarding program, and career advancement based on merit.
Current Role:
Position Summary
The Executive Assistant is responsible for providing high-level administrative support to C-level executives within the company, including but not limited to managing schedules, travel, and expenses. The ideal candidate is highly organized, pragmatic, an expert multi-tasker and is not easily overwhelmed. Additionally, the Executive Assistant is comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast-paced environment. This role maintains and protects highly confidential corporate information, is the first point of contact both internally and externally, and works independently with minimal supervision or direction.

Responsibilities

• Manage schedules and executive priorities in an organized, efficient way. The ability to understand priority meetings and communicate quickly and thoroughly in an ever-changing environment is key.
• Must be able to prioritize high volume workloads while ensuring priorities and deadlines are met in a rapidly changing environment
• Contribute to leadership meetings by taking notes and tracking action items
• Heavy calendar management, scheduling, and prioritization
• Manage and coordinate logistics for meetings, events, and travel for executives supported and when necessary, members of their team
• Ensure supported executives are prepared with all materials and information for meeting, events, and travel by compiling reports and/or presentations
• Ability to communicate in a clear, concise manner with tact and diplomacy
• Able to build relationships within all levels of the organization
• Prepare expense reports utilizing Concur
• Planning and coordinating onsite/offsite meetings
• Assume other related responsibilities and special projects as required.

Qualifications

• Minimum of 5 years of experience in a fast-paced environment, supporting C-level executives, strongly preferred
• An enthusiastic nature and eager to help wherever you can, and do whatever it takes to ensure progress while being friendly, collaborative and approachable
• Strong work ethic with a positive "can do" attitude
• Thrives and remains poised in a high-pressure environment where there are multiple competing priorities and deadlines/deliverables
• Solid organizational skills with a laser-focused eye for detail and ability to multi-tasks
• Team player – energetic, flexible and personable able to handle changing priorities
• Exhibit excellent judgment and discretion to work with confidential information
• Thrives with owning one-off projects and seeing them through to fruition with minimal oversight
• Exceptional communication skills (written & verbal) with internal and external players, ability to communicate proactively, effectively, and clearly with personal tact and good judgment
• Highly proactive, with a strong sense of urgency and resourceful; considers all scenarios, gathers all pertinent information before communicating
• Strong attention to detail, follow-up and follow through skills
• Proficiency in Microsoft Office, including Outlook, Word, and Excel; PowerPoint a plus

Job Type: Full-time

Work Location: Multiple Locations