Executive Administrative Assistant Details

Executive Administrative Assistant

SPX - Overland Park, KS

Employment Type : Full-Time

Want to be part of a professional and friendly team, working to make a difference in communities around the world? ? Headquartered in Overland Park, Kansas, SPX Cooling Technologies is a leading global manufacturer of commercial HVAC and industrial cooling systems. Across the globe hospitals, data centers, oil and gas refineries, power plants and process cooling facilities worldwide rely on SPX Cooling’s Marley, Recold and SGS brand to provide comfort, mission critial and industril cooling solutions. Beginning as the Marley Company nearly 100 years ago,Marley was the first cooling tower manufacturer to pioneer cooling solutions for large industrial applications. Since then, we have evolved to provide innovative solutions for iconic buildings and essential infrastructure.

New hires to SPX Cooling enjoy a friendly and professional work environment with benefits that begin on the first day of work, including mentorship and tuition assistance, a competitive compensation and bonus plan, flexible health plan, 401(k) match, and opportunities for career advancement.

SPX Cooling and its brands are active in more than 80 countries and is rapidly growing organically and through acquisitions, as part of SPX Corporation (SPXC).

With its people-centric culture, SPX prides itself on attracting top talent to the industry. Apply to work for an excellent team and help us keep the world cool!

Job Summary

This position’s primary purpose is to ensure administrative needs are met and provide superior support to the President of SPX’s Global Cooling business. This role is responsible for planning and handling the logistics associated with various meetings and events, both on and off-site. Other responsibilities include coordinating visitors’ arrivals, making travel arrangements, maintaining calendars and processing expense reports and invoices. Success in this role requires enthusiasm, confidentiality, a strong sense of urgency, and the ability to prioritize tasks. This role must collaborate with all levels of management, handle confidential information with integrity and proactively anticipate and meet executives’ needs in support of strategic business initiatives.

Principal Duties and Responsibilities:

• Provide administrative support to President of Global Cooling including meetings, travel and document creation
• Manage calendar of President of Global Cooling. This includes prioritizing and making decisions on meeting placement
• Coordinate visitors’ travel and arrivals
• Plan and coordinate meetings in Overland Park location and off-site
• Plan events, coordinating the efforts of multiple parties internally and externally
• Coordinate customer visits and facility tours
• Coordinate training events and communications
• Manage rewards and recognition meetings
• Manage travel for executive, process expense reports and invoices
• Manage interviews and candidate travel as needed
• Facilitate onboarding processes
• Maintain conference rooms, lunches and supplies for 1st and 2nd floor, including stocking executive kitchen
• Develop various presentations and reports as requested
• Act as liaison between President of Global Cooling and corporate
• Collaborate with and back up other Executive Administrative Assistant
• Handle highly confidential information with sensitivity

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