Escrow Assistant Details

Escrow Assistant

FirstService Residential - Irvine, CA

Employment Type : Full-Time

Position: Accounts Receivable Transaction Coordinator / Transaction Coordinator

Reports to: Client Accounting Manager

Location: Irvine, CA

JOB SUMMARY: The AR Transaction Specialist is responsible for processing resale transactions and ensuring that new homeowners are set up accurately and timely. This position is a critical and integrated member of the Accounting team and a successful candidate will have previous related accounting experience and the ability to function effectively in a fast paced, high transaction processing environment.

The position requires an individual who is ambitious, self-directed, and capable of working autonomously or with the leadership team to achieve the business and financial goals of the company.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Responsible to assist in the processing of transfer of ownerships resulting from resale transactions.
• Responsible to assist in the posting of all payments received from escrow as a result of a resale transaction.
• Responsible to retrieve the escrow documents from 3rd party vendor, review the documents for completeness, and notate that the escrow closed on the 3rd party vendor website.
• Responsible to assist in ensuring all processed resale paperwork is parsed out accurately in the file folders.
• Responsible to assist in the electronic filing of all processed resale paperwork once Copy Shop scanning is complete.
• Responsible to assist in the processing of the daily sync from Connect to Jenark.
• Timely for work and meetings.
• Follows quality system procedures.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

None

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Basic knowledge of Microsoft Applications, especially Word, Excel and Outlook.
• Good written and verbal communication skills.
• Must be able to communicate on the phone.

LANGUAGE SKILLS

• Proficient in English
• Bilingual Spanish helpful.

MATHEMATICAL SKILLS

Excellent general math skills.

PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be able to lift 25 lbs.

Must be able to sit for extended periods of time.

Must have finger dexterity for typing/using a keyboard.

Must be able to communicate effectively with internal and external customers.

WORK ENVIRONMENT The work environment characteristics are normal office conditions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Occasional overtime may be required.
• Consistent and regular attendance required.

About Us:

FirstService Residential is North America's foremost property management firm. Our dedication, responsiveness and integrity are why thousands of communities across the U.S. and Canada choose FirstService Residential to manage their properties. We have expertise working with complex communities with large budgets and numerous amenities. In addition, we manage commercial associations and mixed-use developments, as well as multi-family and investor-owned rental and REO properties for institutional and private equity clients.

We're all about our associates, and as we continue to grow, we're looking for even more quality people who share our dedication to doing what's right, improving residents' quality of life, building great relationships and truly making a difference for their clients, their colleagues and themselves. Is that you? If so, apply today or join our community and learn more about FirstService Residential.

To learn more about our company and culture, please visit www.fsresidential.com/california

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• What is your desired compensation?

Experience:

• Escrow: 1 year (Preferred)

Work Location:

• Multiple locations

Work Remotely:

• No

COVID-19 Precaution(s):

• Remote interview process
• Personal protective equipment provided or required
• Social distancing guidelines in place