Document Coordinator Details

Document Coordinator

Brookhaven National Laboratory - Upton, NY

Employment Type : Full-Time

Brookhaven National Laboratory (www.bnl.gov) delivers discovery science and transformative technology to power and secure the nation’s future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy’s (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University.

Organizational Overview

Brookhaven National Laboratory is entering an exciting new chapter with one of the newest and most advanced synchrotron facilities in the world. National Synchrotron Light Source II (NSLS-II) enables the study of material properties and functions with nanoscale resolution and exquisite sensitivity by providing world-leading capabilities for X-ray imaging and high-resolution energy analysis.

This facility is open to users from academia and industry and its operations are at a time when the world enters a new era with a global economy fueled largely by scientific discoveries and technological innovations. NSLS-II provides the research tools needed to foster new discoveries and create breakthroughs in critical areas such as energy security, environment, and human health.

Position Description

A Documentation Coordinator is needed to support the preparation, development, writing, and editing of a range of technical documents for the installation, testing, commissioning, operation, and maintenance of an accelerator facility, equipment, and beamlines. Working with NSLS-II Scientists and engineers and under minimum supervision prepares technical and non-technical reports, technical specifications, technical work documents, procedures, policies and other documents used in support of NSLS-II operations.

Essential Duties and Responsibilities:

• Collaborating with managers, scientists, engineers, technicians, and operators, to identify and define processes and procedures. Observing operational activities and extracting/capturing information.
• Working closely with subject matter experts, managers and other NSLS-II staff to assist in developing documentation content.
• Editing and formatting documents into standard templates.
• Facilitating the regular review and revision of existing documentation.
• Ensuring that documents are clear, concise, and accurate; and that submission for review and approval, and resolution of comments are timely.
• Ensuring that documents are posted in the NSLS-II Share Point site for revision tracking and document control.
• Helping to maintain excel spreadsheets tracking documentation statuses and history.

Position Requirements

Required Knowledge, Skills, and Abilities:

• Bachelor’s degree in English, Engineering, a technical field or other relevant field, or equivalent experience, generally on the basis of 2:1 (experience: college) years, showing progressively more complex responsibilities in a substantive and relevant administrative role. Additional education in fields specifically related to the position requirements may offset qualifying experience.
• Effective written and oral communication skills and the ability to provide high quality documents.
• Writing, editing, and proofreading skills, and the ability to read, interpret, and extract information from technical materials, including drawings, diagrams, schematics, and procedures for complex systems.
• Ability to communicate technical information clearly and effectively in easily understandable written and graphical form.
• Proficiency with Microsoft Office Suite.
• Demonstrated interpersonal skills and the ability to interact effectively with a diverse group of scientific, engineering, and technical staff.

Preferred Knowledge, Skills and Abilities:

• Experience as a Technical Writer in a technical, engineering, operations, or similar industrial environment.
• Advanced degree in engineering, English, communication, or a related discipline.
• Experience in an operating accelerator or reactor environment.
• Experience with Microsoft SharePoint or similar document management system.
• Knowledge of human performance factors and error trap precursors associated with procedures.

• Other information: Candidates selected for an interview will be required to provide work or writing samples.

At Brookhaven National Laboratory we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Our benefits program includes, but is not limited to:

• Medical, Dental, and Vision Care Plans
• Flexible Spending Accounts
• Paid Time-off and Leave Programs (vacation, holidays, sick leave, paid parental leave)
• Lab-funded Retirement Plan
• 401(k) Plan
• Flexible Work Arrangements
• Tuition Assistance, Training and Professional Development Programs
• Employee Fitness/Wellness & Recreation: Gym/Basketball Courts, Weight Room, Fitness Classes, Indoor Pool, Tennis Courts, Sports Clubs/Activities (Basketball, Ping Pong, Softball, Tennis)

Brookhaven National Laboratory and the Energy and Photon Sciences Directorate are committed to your success. We offer a supportive work environment and the resources necessary for you to succeed.

Brookhaven Science Associates requires proof of a COVID-19 vaccination for all employees. Proof of full vaccination as recognized by the CDC and/or WHO, inclusive of the two-week waiting period, is required at the start of your employment.

Brookhaven National Laboratory (BNL) is an equal opportunity employer that values inclusion and diversity at our Lab.We are committed to ensuring that all qualified applicants receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a veteran, disability or any other federal, state or local protected class.

BNL takes affirmative action in support of its policy and to advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.Please contact us to request accommodation.

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