Employment Type : Full-Time
POSITION SUMMARY: Manages all aspects of Credit and Collection policies, as established by the Owner, within both DUTIES AND RESPONSIBILITIES: (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions) I. New Customer Account Policies and Approvals II. Customer Accounts Receivable III. Delinquent Accounts Receivable/NSF Collection Procedures IV. Other Duties as Assigned EDUCATION AND COMPETENCIES: ? Minimum of a High School Diploma, Associates Degree in Accounting or similar field preferred. Work Environment: This job operates in a professional work environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and postage machine. Physical demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job the employee is regularly required to talk or hear. The employee frequently is required to sit; walk; use hands to finger, handle or feel; reach with hands and arms. The employee is occasionally required to stand; climb or balance; and stoop, kneel, crouch or crawl. This is largely a sedentary role; however, some filing is required, which would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. Job Type: Full-time Pay: $45,000.00 - $55,000.00 per year Benefits: Schedule: Education: Experience: Benefit Conditions: Work Remotely: COVID-19 Precaution(s):
Capitol?Husting Co. and Allstate Liquor & Wine Co. in conjunction with the customers of the companies, as well as sales, customer service, warehouse and delivery personnel. Exceptions to credit and collection policies may be granted solely by the Owner.
? Work with Controller to establish new account application policies and credit standards.
? Verification of customer credit applications related to personal information and licensing. Ensure all signatures and the witnessing of the signatures is appropriate, verify licensing with municipal clerks.
? Verification of customer credit worthiness through credit background check and references as required.
? Review of all applications and the input and/or update of customer information in the A/R system.
? Review daily sales orders as to whether the account should or should not receive an order based upon payment history. Communicate with sales personnel any receivable issues resulting in held sales orders.
? Weekly review of customer receivable balances, communicating with sales personnel on all open invoices exceeding 45 days. Provide appropriate information as to short paid invoices, missed invoices or other discrepancies in order to assist them with collections and timely payments.
? Oversee all communications with accounts whose payments are disbursed from a corporate office or accounts in which the sales personnel have no contact with accounts payable personnel. With approval from the Controller, accounting and customer service associates will assist with timely back up information and follow up as deemed necessary for the collection of receivables from all such accounts.
? Review and document all Delinquent Accounts. Communicate with the Owner, Controller and sales personnel to allow for informed decisions with regard to appropriate and responsible collection actions.
? Completion of Delinquent and/or NSF Check collection actions, including but not limited to: communication to the appropriate sales personnel, terms review and held orders, certified account letters for collection of
Delinquent/NSF balances, prepare and file license?hold requests with municipal clerks in a timely manner.
? Work with third party Collection Agencies on accounts deemed uncollectable by internal procedures, submit appropriate documentation for collections, communication regularly for status updates on accounts.
? Review the Legal Reporter and other local business publications daily to identify any potential account court or legal actions related to licensing, collections, tax liens and the like following up accordingly.
? Please note duties, responsibilities and activities may change at any time with or without notice.
? 2?5 years related experience and/or training; or equivalent combinations of education and experience
? Knowledge of office principals and methods for typing, data entry, filing and general office practices, including experience in the use of Microsoft Office Software, Word and Excel.
? Detail orientated: the individual must be very detail orientated and accurate while reconciling money, demonstrating accuracy and thoroughness to ensure quality of work.
? Ability to effectively and professionally present information in one?on?one and small group situations to customers, clients, and other employees of the organization.
? Problem solving: the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully, and maintains confidentiality.
? Independent Work Ethic: possess strong prioritization skills and effectively manages use of time.
Attendance and Dependability: This is a full?time position – Individual is consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance.