Company Description
At Discovery Behavioral Health, we know the best way to predict the future of healthcare is to create it. As a member of our growing team, you will have a voice in the creation of life-changing programs and treatment centers nationwide. Working collaboratively with the best and the brightest in our industry, you will be part of an innovative team of professionals committed to generating positive and remarkable outcomes for the clients we serve. If you are looking for an organization that thrives on growth, celebrates diversity of thought, and rewards passionate execution, you’ve come to the right place. Because we put clients first, it is our honor to support and reward those who serve them.
If you are looking for an organization that thrives on growth, celebrates diversity of thought, and rewards passionate execution, you’ve come to the right place. Because we put clients first, it is our honor to support and reward those who serve them.
Job Description
It is the responsibility of the Corporate Receptionist to provide high-level, quality communication and customer service to the employees, the executive directors, the management team, the vendors, and the visitors of Discovery Behavioral Health. Furthermore, the Corporate Receptionist
will provide assistance to the Office Manager, Executive Assistant relative to projects, initiatives, and activities as assigned.
Job Duties and Expectations
- Greet all visitors in the main corporate lobby and notify employees when guests have arrived; guests will sign in and receive badges as necessary.
- Answer and direct all incoming phone calls and voicemails appropriately; take and retrieve messages on behalf of corporate personnel.
- Provide callers and visitors with company information (ie. company address, directions, location, fax numbers, website address, etc.).
- Sign for all corporate deliveries and prepare packaging and shipping labels to send shipments via USPS and FedEx upon request.
- Retrieve, open, sort, and distribute all corporate and facility mail/email to the appropriate department or employee on a daily and timely basis.
- Maintain and organize the corporate office supply cabinet on behalf of all departments. This includes ordering, receiving, stocking, and distributing office supplies as needed.
- Manage provisions, supplies, and general upkeep of the corporate breakroom and small kitchen areas in Suites 101 and 111. This includes ordering, receiving, and stocking office snacks, beverages, paper goods, and cleaning supplies; cleaning out breakroom refrigerators every Friday at 5:00pm; upholding and supporting the overall cleanliness of the breakroom.
- Assist with Enterprise Fleet management program and related fuel card management
- Assist IT department with administrative duties including expense report matching, etc.
- Scan billing authorizations from mail and upload to the shared drive on a daily basis.
- Assist with tasks related to the COVID-19 pandemic. This includes, but is not limited to, cleaning and disinfecting the front desk and executive suites, the breakroom, and the kitchen areas in Suites 101 and 111 and labeling/sending out PPE to facilities.
- Request key cards and address building repairs with property management company.
- Ensure that doors to Suite 111, Admissions, and breakroom are secured and locked upon leaving each day.
- Assist with ordering and coordinating breakfast and lunch meetings (including set-up and take-down).
- Maintain conference room calendars by scheduling meetings and appointments. This also includes keeping conference rooms clean and organized.
- Assist with clerical duties including, but not limited to, photocopying, faxing, filing, and collating.
- Perform other administrative duties as assigned.
This position will work Monday-Friday 8am-5pm at our corporate office
Qualifications
High school diploma- One year of experience in office reception or secretarial work is preferred.
Required Competencies
The Corporate Receptionist must, at a minimum, possess the following skills and competencies for this position:
- Exhibit a courteous demeanor and provide quality customer service.
- Demonstrate excellent verbal and written communication skills.
- Thrive in a fast-paced environment while multi-tasking, prioritizing, and working both independently and collaboratively.
- Demonstrate strong organizational skills and attention to detail.
- Exhibit proficiency in Microsoft Office (Word, Excel, Outlook, and Powerpoint).
Additional Information
We are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, or national origin.
For more information about our company benefits, please visit us at discoverybehavioralhealth.com/careers/