Coordinator, Office of Academic and Career Success Details

Coordinator, Office of Academic and Career Success

Jefferson - Center City, Philadelphia, PA - Philadelphia, PA

Employment Type : Full-Time

WHO WE ARE AND WHAT WE OFFER:

Jefferson’s Center City Career Development Center within the Office of Academic and Career Success supports health sciences students and alumni from our Center City, Abington, and East Falls campuses as they grow and manage their careers. We maintain a student centered approach by collaborating with a wide array of faculty and students affairs partners to deliver a robust slate of workshops, creating digital content to meet standing and emerging needs, selecting and leveraging technology that supports connections and maintains a human centered perspective of work, and, of course, running individual and small group counseling/advising sessions. We have built a strong record fostering Jefferson’s collaborative and innovative environment and advancing the professional growth of our team as well as those we serve.

PRIMARY FUNCTION:

Perform operational and administrative duties as they relate to the office and initiatives including office management, event planning, and employer outreach Support student affairs projects and responsibilities including disability accommodations, conduct, and maintaining student databases.

ESSENTIAL FUNCTIONS:

• Coordinate and conduct employer outreach and communication; organize in-person and virtual career fair events on Center City and Dixon campuses; compile and analyze employer engagement data;
• Serve as initial point of contact for disability accommodations process; organize established accommodations data and enter accurately into official student records
• Conduct office management such as financial management and budget support, timekeeping, supervising work study students, and overseeing office supply inventory and ordering
• Supports Office of Academic & Career Success workshops and student sessions
• Supervises work study students
• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.

OTHER FUNCTIONS AND COMPETENCIES:

• Manage and monitor multiple calendars, including Associate Provost, and scheduling meetings with students, faculty, staff, etc.
• Perform data entry and reporting to support office operation including Handshake, Banner, Advocate, Maxient, etc
• Assist in the coordination of on campus events by coordinating schedules, room reservations, ordering food, emailing/receiving RSVPs, ordering audio-visual, catering, and managing and processing payments
• Maintain reception, and conference room spaces ensuring they are inviting and well stocked, and communicating with facilities on maintenance needs.
• Promotes OACS servics to students and employers
• Answer inquiries and provides customer support students, empowering them to critically think through university processes and protocols
• Provides frontline technical support to students, alumni and employers using Handshake, Canvas, and Advocate
• Other duties as assigned

Qualifications: High School Diploma or GED required. Associates Degree.

CERTIFICATES, LICENSES, AND REGISTRATION:

LPC – Licensed Professional Counselor designation preferred.

EXPERIENCE REQUIREMENTS:

• Previous administrative experience preferred.

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jefferson’s clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.

Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and textiles, health, medicine and social science.

Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 2015, to an 18-hospital health system through mergers and combinations that include hospitals at Abington Health, Aria Health, Kennedy Health, Magee Rehabilitation and Einstein Healthcare Network. We have over 50 outpatient and urgent care centers; ten Magnet®-designated hospitals (recognized by the ANCC for nursing excellence); the NCI-designated Sidney Kimmel Cancer Center (one of only 70 in the country and one of only two in the region); and one of the largest faculty-based telehealth networks in the country. In 2021, Jefferson Health became the sole owner of HealthPartners Plan, a not-for-profit health maintenance organization in Southeastern Pennsylvania. We are the first health system regionally to create an aligned payer-provider partnership.

Jefferson’s mission, vision and values create an organization that attracts the best and the brightest students, faculty, staff, and healthcare professionals, as well as the most visionary leaders to drive exceptional results.

• OUR MISSION: We improve lives.
• OUR VISION: Reimagining health, education and discovery to create unparalleled value
• OUR VALUES: Put People First, Be Bold & Think Differently and Do the Right Thing

As an employer, Jefferson maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.