Construction Office Manager
Rogers - Atlanta, GA
Employment Type : Full-Time
OUR COMPANY
With more than 1500 employees and 12 offices nationwide, Rogers is the largest self-performing electrical, data and lighting contractor in the United States. Rogers specializes ground- up electrical construction, to national rollout and remodel programs, preventative maintenance and installation needs. With 38 years of experience, licenses in 48 states, and over 2000 facilities constructed, we are constantly growing and looking for candidates to join our team!
OUR CULTURE
Rogers is powered by our people. We have had the power to get the job done for almost 40 years because of our team members. As a family-owned business, we understand the importance of treating our team as extended family. Our team members are not here merely to support the business efforts, but our goal is for our team to thrive as individuals. Learning is built into every role here at Rogers. You’ll get mentorship from our leadership team and in return the ability to take ownership and grow your own professional pursuits.
We are looking for an exceptionally organized and self-directed Electrical Construction Office Manager to join our team!
Essential Duties and Responsibilities:
- Lead and manage a team of electrical construction project assistants located nationwide, supporting up to fifty active projects, and 150 projects annually.
- Experience and clear understanding of construction cycles in the building construction industry (Electrical)
- Responsible for ensuring consistency, accuracy and on-schedule delivery of all administrative support to Project Managers.
- Provide initial training to all newly hired Project Assistants, and ongoing education/training to existing PAs/team members.
- Experience with the management, submittal and tracking of pay applications for construction projects, including AIA and lien waivers
- Responsible for new vendor setup for subcontractors, and ensuring compliance regulations are met.
- Process day-to-day administrative items per supervisor’s request (i.e. expense reports, supply requisitions, POS, HR transaction forms, budgets, etc.)
- Responsible for assisting PMs with permit requests, tracking and the scheduling of inspections.
- Responsible for assisting PMs with the creation, issuance and tracking of Purchase Orders and processing invoices.
- Responsible for issuing time reporting equipment, fobs, timeclocks and processing weekly time reporting for field employees and subcontractors
- Other duties as assigned
What we’re looking for:
- Minimum of 5 years construction/electrical administrative experience, leading teams and supervising the performance of administrative support to construction project managers.
- Proficiency and experience creating, editing and analyzing Excel spreadsheets, Word documents, PDF files and Power Point presentations.
- Expertise with using HRIS system in support of project management requirements – KRONOS is preferred.
- Ability to create, navigate, search and update Rogers Electric’s systems (work orders, reports, quotes, invoices etc., emails)
- Excellent attention to detail
- Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others. Team player who uses discretion and confidentiality.
- Excellent communication skills, both written and verbal, in addition to strong problem-solving skills.
- Ability to multitask (using several screens and browsers and the same time, talk on the phone while navigating the system)
- Ability to prioritize tasks according to deadlines and urgency and complete them in a timely and professional manner
- Ability to browse the internet and also use the internal systems and websites for our customers
- Other duties as assigned
Why you should join us:
- Positive, team-focused, and inviting work environment
- Opportunities for advancement
- Training and continuing education opportunities
- Casual office dress code
- Paid time off and paid holidays
- Medical, dental and vision insurance coverage
- Flexible Spending Account (FSA) and tax-free Health Savings Account (HSA)
- Employer provided: short-term and long-term disability, life insurance and EAP
- 401k with generous match
- $100 for each employee referral
- Other exceptional perks
Rogers is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.