Construction Administrative Assistant Details

Construction Administrative Assistant

Natural Grocers - Golden, CO

Employment Type : Full-Time

Overview:

The Job in a Nutshell:

The Construction Administrative Assistant position provides office services to the department by implementing administrative systems, procedures, and policies and monitoring administrative projects. This position acts as a liaison between facilities, store management personnel, contractors and Home Office.

Responsibilities:

Main Ingredients:

• Accounting support
• Process equipment/installation PO's change orders when applicable
• Receive vendor PO acknowledgments, advise, assist with and/or resolve discrepancies
• Works with Accounting on invoicing discrepancies to assist with the resolution of issues
• Maintains budget records and assists with approval process (es) for over-expenditures
• Contact List maintenance
• Creates and maintains contact lists for each new store
• Updates contact list after warranty expires to regular service provider
• Keeps all vendor contact information updated
• Insurance
• Maintains vendors certificates of insurances
• Manages insurance claims for stores
• File Maintenance
• Creates and maintains facilities filing system for invoices and equipment (new and used)
• Maintains new store and remodel files/records
• Updates cut sheet and vendor files
• Officetrax and other Recordkeeping
• Enters new store info into Officetrax
• Adds all serial numbers from all new equipment into Officetrax
• Enters and updates Preventative Maintenance contractors
• Updates into SharePoint the Facilities Purchasing spreadsheet for each store
• Inventory, Parts and Deliveries
• Orders warranty replacement parts
• Maintains inventory spreadsheet of DC used equipment
• Expedites equipment deliveries when applicable
• Light warehouse work when needed
• Other projects as required, and department evolves

Although this is a general outline of job responsibilities all employees are expected to be “hands on” and do whatever it takes to get the job done and make the company thrive.

Qualifications:

Recipe for Success:

• High school diploma, GED or equivalent experience is required
• OSHA 10 certification preferred
• Possesses a high level of organization with the ability to manage a multitude of projects simultaneously
• Provides excellent customer service
• Ability to communicate effectively (written and verbal) with managers, vendors, subcontractors, and all levels of employees
• Must have problem solving, prioritizing abilities, and interpersonal skills Ability to adhere to strict time deadlines and work under pressure
• Ability to execute tasks in an efficient manner without sacrificing quality
• Must be flexible and able to adapt to changing priorities and procedures; ability to manage high level of stress and to take direction from various people
• Possesses intermediate computer software skills with Microsoft Word, Excel, Outlook; and Sharepoint; familiarity with SAP is required

This job description is not an employment contract. It does not guarantee a job or that the above listed duties are the limit of responsibilities. The job and job description are subject to change with and without notice. Employees are required to accomplish any and all tasks assigned to him/her by their Manager and/or other Store Support Center manager that might not be listed in this job description.

Physical Demands: Sedentary

Key for Physical Demands: N = Never

O = Occasional; 1-33% of time F = Frequent; 34-66% of time C = Constant; 67-100% of time

Activity

Frequency

Activity

Frequency

Activity

Frequency

N

O

F

C

N

O

F

C

N

O

F

C

Lift/Carry:

Push/Pull:

Walk

X

10 lbs or less

X

15 lbs or less

X

Sit

X

11-20 lbs

X

16-30 lbs

X

Stand

X

21-50 lbs

X

31-50 lbs

X

Fine motor manipulations

X

51-100 lbs

X

51-100 lbs

X

Gripping

X

100+ lbs

X

Squat/kneel

X

Bend

X

Drive:

Computer:

Twist/turn

X

Manual

X

Data entry

X

Crawl/Climb

X

Automatic

X

Use of mouse

X

Reach outward

X

Reach above chest

X

Environmental Demands: N = Never

Key for Environmental Demands: O = Occasional; 1-33% of time F = Frequent; 34-75% of time C = Constant; 76-100% of time

Demand

Frequency

Demand

Frequency

Demand

Frequency

N

O

F

C

N

O

F

C

N

O

F

C

outside work

X

sharp tools/equipment

X

chemicals

X

cold

X

noise

X

dust/fumes

X

heat

X

contact stress

X

vibration

X

wet/humid

X

heights

X

congested worksite

X

Benefits: Here’s an overview of the benefits we offer our good4u Crew to help ensure the health and wellbeing of you and your family, now and well into the future:
All Crew Members

• Birthday Bonus Pay
• Vitamin Bucks (up to $2,080 earned as store credit annually)
• Holiday Pay for 5 Holidays – Stores Closed
• Paid Time Off (sick days and vacation) that Increases with Tenure
• Paid Nutrition Education
• good4u Crew Member Discount
• {N}power Program (customer appreciation and rewards program)
• Regular, Scheduled Pay Increases
• Advancement Opportunities and Career Development
• Health and Wellness Program
• Employee Assistance Program (EAP)
• Employee Referral Program

Full-Time Crew Members (30+ hours/week)

• Medical, Dental and Vision Insurance
• Paid Parental Leave
• Paid Medical Leave (through company paid short-term disability insurance)
• Company Paid Short-Term Disability Insurance
• Company Paid Life Insurance
• Voluntary Benefits Including Hospital Indemnity, Accident Insurance, Long-Term Disability Insurance, Term Life Insurance
• Retirement Savings Plan (401k) with discretionary Company Match
• Healthcare and Dependent Care Flexible Spending Account (FSA)
• Health Savings Account (HSA) with Company Match

Diversity StatementAt the heart of Natural Grocers' commitment to our community and crew is this belief: All people should be empowered to experience health and wellbeing! We cannot be true to this conviction without honoring diversity and cultivating inclusion throughout every aspect of our organization. At Natural Grocers, we honor our differences, embrace diversity, and cultivate inclusion because both individual and societal health are rooted in these principles. Our Crew is diverse not only in gender, race, ethnicity, sexual orientation, religion, abilities, and age but also in cultural backgrounds, thoughts, and ideas. Celebrating our diversity refreshes, expands, and shapes our perspective, energizing our mission of equitable access to health and wellness for all. We welcome everyone who would like to join us in this mission, with gratitude for the unique life experience each person brings to the table. We’re committed to nurturing an ecosystem of diversity and inclusion in which our Crew can continue to thrive.