The Construction Administrative Assistant is an entry level administrative support position within the Company. The CAA reports to the Project Manager and will be responsible for ensuring proper efficiencies applicable to all administrative project related tasks. This position will support and work with all levels of employees throughout Envirocon as well as outside vendors and client personnel to ensure a successful project completion.
This is a project site based job.
Essential Duties and Responsibilities:
- General office duties, filing, mail, reception, etc.
- Schedule appointments and outside inspections.
- Make employee travel arrangements and compile expense reports.
- Compile and maintain daily logs and meeting minutes.
- Run routine job cost reports Review and approve sub-contractor and employee documentation for company compliance.
- Prepare credit applications.
- Create and maintain an electronic and paper filing system.
- Other duties as assigned.
Required Knowledge, Skills, and Abilities:
- Excellent communication and organizational skills.
- Quantitative and problem-solving skills.
- Able to approach problems both logically and creatively.
- Attention to detail.
- Ability to work with and maintain confidential information.
- Strong phone skills and writing skills.
- Working knowledge of Word, Excel, PowerPoint, OneDrive and Outlook. Access knowledge a plus.
- Experience with Adobe Writer and/or BlueBeam PDF software.
- Strong work ethic, able to work independently with desire to learn and improve and ability to manage time and complete assigned projects.
- Promotes teamwork within the department and externally by positive, cooperative attitude and willingness to take on additional duties as directed.
- Ability to perform multiple assignments without immediate supervision is critical.
- Must have and maintain a valid driver’s license.
- Must have reliable transportation to report to work.
Education and Experience
- Minimum High School diploma
- Minimum of 2 years in construction industry required.
Job Type: Full-time