THE POSITION:
The most important aspect of this position is direct responsibility for all Memphis administrative functions and all data management activities including, but not limited to operations-related data entry, order analyst, control product order entry and release, reception, file management, logistics clerical functions, accounts payable, 236, 357 & 486A forms and DEA related clerical functions. Performance of these functions will require the coordination with all Memphis and corporate management
OUR CULTUAL BELIEFS
Patient Minded. I act with the patient’s best interest in mind.
Client Delight: I own every client experience and its impact on results.
Take Action: I am empowered and empower others to act now.
Grow Talent: I own my development and invest in the development of others.
Win Together: I passionately connect with anyone, anywhere, anytime to achieve results.
Communication Matters: I speak up to create transparent, thoughtful, and timely dialogue.
Own It: I hold myself and others accountable for results.
POSITION SUCCESS FACTORS:
- Effectively communicates with co-workers and supervisors regarding work requirements.
- Pays meticulous attention to detail and possesses a task-oriented work ethic.
- Demonstrates flexibility and a willingness to modify work schedule to support company needs.
- Ability to successfully complete tasks in a timely manner on a daily basis.
- Ability to receive and convey information accurately in a timely manner.
- Ability to consistently meet minimum productivity standards
- Ability to maintain zero defect performance.
- Analytical aptitude.
- Self-motivated.
- Solution-oriented.
- Must be able to work independently or on a team
ESSENTIAL FUNCTIONS:
- Strong computer skills and background in working in ERP software
- Completion of import/export forms for clients
- Adhere to all formal standard operating procedures that related to operations
- Ensure timely release of client orders
- Understand the receipt process.
- Work inside ERP system to enter data and verify inventory accuracy and quantities
- Understand the controlled substance process
- Understand the OS&D and Call Tag Process
- Provide monthly inventory information to the appropriate areas
- Completion of both inbound and outbound DEA Forms 222
- Ability to formulate emails to Eversana staff as a means of communication.
- Perform other tasks or special projects as necessary.
- Ability to review paperwork and confirm the clarity, completion and accuracy of all documents
RESPONSIBILTIES:
- Reviews paperwork and confirms that all information is clear, complete and accurate
- Maximizes office productivity through proficient use of appropriate software applications.
- Maintain accurate records of 222 forms and purchase orders
- Reviews records to ensure completeness, accuracy, and timeliness; prepares activity reports for the guidance of management.
- Coordinates administrative activities within all departments, develops and fosters relationships with outside vendors. Prepares and coordinates visits to the Memphis site.
- Process receipts and releases in the business system and updates the appropriate logs
- Build receiving invoices for incoming product and reconcile/verify purchase orders
- Create reports for receipt verifications
- Maintain adequate stock of office supplies
- Process Inventory adjustments
- Answer and directs calls from clients
- Greeting guest and providing access to the building
MINIMUM KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
The requirements listed below are representative of the knowledge, skill and/or ability required:
- High School Diploma /GED required
- Successful completion of a pre-employment background check.
- Prior experience in a pharmaceutical distribution environment preferred.
- Requires excellent verbal and written communications skills.
- Basic math skills are required, but a calculator may be used.
- Good attendance and ability to follow instructions without deviation are also required.
Personal Skills/Attributes/Qualifications
- Ability to maintain composure in a fast-paced environment.
- Ability to focus on detail and quality.
- Ability to complete assigned tasks in a timely manner.
- Ability to efficiently use IT hardware, software and peripherals as it pertains to the performance of daily tasks.
- Requires strong analytical abilities and the ability to report findings accurately