Budget Analyst IV Details

Budget Analyst IV

Dept of Family & Protectve Svc - Austin, TX

Employment Type : Full-Time

Budget Analyst IV

Budget Analyst IV Performs advance budget preparation and financial analysis work. Monitors, reviews, and analyzes operating budgets and methods of finance to ensure budgeted amounts are aligned to appropriated amounts, funds have been appropriately allocated, and appropriate use of funds. Works closely with Cash Management staff on monitoring agency appropriation levels. Monitors, reviews, and analyzes expenditure patterns and trends to determine potential for reallocation, realignment, or adjustments to ensure compliance with general appropriations act. Prepares supporting documentation and Monthly Financial Reports (MFRs) for submission to the Legislative Budget Board (LBB). Prepare and revising legislative appropriation requests, operating budgets, and other required reports. Provides technical advice and assistance to department staff on budgetary matters. The Budget Analyst IV uses a variety of software applications that can include Excel, Access, Word, HHSAS, CAPPS, and ABEST to perform essential job functions. The Budget Analyst IV works under direction of the Budget Manager with extensive latitude for the use of initiative and independent judgment.



Essential Job Functions:
Provides ongoing budget management to ensure financial resources are allocated in the most efficient manner to best support services and expenditures are maintained within approved levels. Develops and loads monthly budget projections, in accordance with established guidelines. Initiates budget adjustments when there is a need to revise allocations. Develops and produces monthly and ad-hoc budget and statistical reports illustrating FTE levels, salary, travel, overhead, and cost pool, for actual expenses and projected trends. Performs budget liaison functions. Interprets/clarifies financial and budget policies and procedures to regional staff. (50%)

Participates in the preparation and development of the annual operating budget process. Uses Microsoft Excel extensively including pivot tables and Access to setup operating budget and prepare for load into CAPPS. Monitors, reviews, and analyzes operating budgets to ensure budgeted amounts are aligned to appropriated amounts, funds have been appropriately allocated, and the use of funds is appropriate. Monitors, reviews and analyzes expenditure patterns and trends to determine potential for reallocation, realignment, or adjustments to accomplish programmatic requirements. Compiles financial statistics and reports related to program operations. Identifies any unusual financial activity. Researches, analyzes, and prepares reports and/or charts related to internal/external non-routine requests as required. Recommends improvements to the efficient utilization of funding and staff; improvement of management accountability; and efficient means to achieve program objectives. (30%)

Prepares reviews and analyzes cost estimates and fiscal notes for proposed legislation using past expenditures to project potential costs/revenues of implementation. Produces monthly financial reports for the Legislative Budget Board (LBB). Runs/processes cost pool allocations for cost pool and FTE reporting. Measures the impact of existing and proposed state and federal legislation on DFPS programs. Provides technical assistance to program staff on preparing cost estimates and fiscal notes. Responds to budgetary inquiries from the legislature, Governor’s Office, state and federal agencies, and the Legislative Budget Board. Assists with the preparation, review and reporting of performance measures. (10%)

Approves or disapproves the ordering of supplies, goods and services for assigned divisions. Reviews and approves purchase requisition forms to ensure that forms have appropriate division and program activity codes. Ensure that funds are available and that items being ordered meet established agency guidelines. Reviews and approves orders placed using the online purchasing system to ensure that funds are available, that the items being ordered are being charged to the appropriate division, and that the cost pool items ordered are included in the approved Cost Pool Core List. (5%)

Performs other duties as assigned. (5%)



Knowledge Skills Abilities:
Knowledge Skills and Abilities
Knowledge of budgetary procedures.
Knowledge of budget management and accounting principles and practices.
Knowledge of automated systems such as: HHSAS, CAPPS, Excel, and Access
Skills in gathering, analyzing, and presenting financial data and producing financial reports
Skills in making budget projections
Skills in preparing, monitoring and analyzing operating budgets
Ability to establish goals and objectives
Ability to find alternate solutions to administrative and financial problems
Ability to develop and evaluate administrative and financial policies and procedures
Ability to communicate effectively orally and in writing
Ability to establish and maintain effective working relationships with others
Registration or Licensure Requirements:


Initial Selection Criteria:
Minimum 3 years of experience in budget preparation or analysis, financial reporting, performance reporting, or statistical analysis or reporting. Willing to work overtime and on weekends when needed.

Additional Information:
Req ID# 470035

An in-basket exercise designed to assess Excel skills will be administered prior to interview.




MOS Code:
Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 36B, LS, SK, 3432, 6F0X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

I-9 Form - Click here to download the I-9 form.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.