ALT Technical is seeking an Administrative Assistant for our Syracuse location. A successful Administrative Assistant should ensure the efficient and smooth day-to-day operation of our office.
Your Responsibilities
- Answer phones and takes and deliver messages;
- Perform filing, copying, mailing, general office duties including operation of typical office machines, such as printers and copy machines;
- Compose/type basic correspondence and reports
- Order and maintain office supplies
- Prepare internal team communications, meeting agenda, schedules meetings via Microsoft Outlook, and documents meetings through preparation of meeting minutes;
- Develop and maintains information in spreadsheets using Microsoft Excel;
- Accounts Receivable - follow up with clients on payments issues, field calls from consultants regarding invoicing issues;
- Accounts Payable - receive and review all vendor invoices for payment;
- Act as liaison between our staff and client’s staff including arranging meetings, clarifying and resolving minor problems, coordinating work, etc.;
- Oversee and/or process day-to-day administrative items;
- Provide direct project support to assigned project managers, including but not limited to reports, studies, spreadsheets, schedule preparation, meeting organization and note taking, etc. per project manager's requests;
Minimum Qualifications:
- 1-2 years of related work experience
- Self-motivated, proactive, able to work under stressful conditions
- Knowledge of Quickbooks, Sage or similar accounting software
- Ability to multitask and prioritize
- Excellent communication skills (English) and capacity/willingness to work in a team environment
Considered an Asset:
- College diploma in related field
- Customer service experience and/or understanding of what it takes to have a strong customer focus
- Own transportation
Job Type: Full-time
Pay: $17.00 - $22.00 per hour
Benefits:
Physical setting:
Schedule:
Ability to commute/relocate:
- Syracuse, NY 13211: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Bookkeeping: 1 year (Preferred)
Work Location: One location