Billing Coordinator Details

Billing Coordinator

GA Foods - Saint Petersburg, FL

Employment Type : Full-Time

For forty years, GA Foods has been creating and delivering high quality nutritious and well-balanced meals to meet the needs of our ever-changing customer base. We offer a true start-to-finish nutritious meal solution servicing the special needs of seniors, children, military, emergency response and large event catering. GA Foods sets ourselves apart with a state-of-the-art call center, unwavering customer support and delivery service unmatched by the competition.

The GA Foods team is a diverse and energetic group. We are based in beautiful St. Petersburg, Florida, but can be found from Iowa to New Jersey, Texas to Georgia.and even more locations as we have become one of the fastest growing firms in our industry. We thrive on our "One Team" company culture and promote teamwork and leadership within the organization. Looking for a job that will challenge you and motivate you to achieve your highest potential? You have come to the right place.

The Billing Coordinator will be maintaining a good relationship with customers, case managers, agency administrators and internal customers. Will handle pricing and invoicing of various food shipments and delivery orders for multiple unit operations and Billing Home Delivered Meal (HDM) clients through various agency databases, websites, and paper claims. The Billing Coordinator will post HDM payments to client records via spreadsheet or database, research payment denials and non-payments for HDM clients, and ensure all billing is completed in a timely manner according to agency or other schedules. Assist Accounting on various spreadsheets.

Responsibilities Including but not limited to:

• Pricing and invoicing bills of ladings for outbound shipments and customer pickups daily;
• Run billing summaries for specified customers as required weekly or monthly;
• Process credits for delivery or quality control issues or rebate allowances as specified by Sales Staff;
• Copy and match and attach all backup paperwork for each invoice and/or billing summary for Accounts Receivable daily;
• Mail, Fax or Email all necessary invoices and billings summaries to customers by posted deadlines;
• Perform monthly or weekly billing for HDM clients through various agency databases, websites or paper claims;
• Posting HDM payments to client records via spreadsheet or GA Tracker database daily/weekly;
• Research payment denials, non-payments or discrepancies via GA Tracker, client records in Filebound, case managers or agency administrators daily;
• Daily communication with Customer Service departments regarding shipment inquiries or HDM client issues;
• Able to meet all scheduled deadlines and complete tasks in a timely manner according to agency or other schedules;
• Receptionist coverage as needed.
• Assist Acounting with updating spreadsheets, pulling invoices for backup, scanning and filing.
• Other duties assigned by management.

Qualifications:

Type 25 WPM, 10-Key, Windows, Word Processing, Spreadsheet, Database; Automated Billing System; General Office Equipment; AS400 Computer Knowledge

Drug-Free Work Place / Tobacco-Free Workplace / Equal Opportunity Employer

$100.00 COVID vaccine incentive, with proof of full vaccination until September 30, 2021.

Note: All new employees will need to provide proof of COVID vaccination within 90 days from hire. If you are unable to provide proof of COVID vaccination, please provide documentation for exclusion from your healthcare professional and/or religious leader. Thank you for your compliance.