Associate, Administrative Specialist Details

Associate, Administrative Specialist

KBR - San Diego, CA

Employment Type : Full-Time

General Clerk II, SCA 01112, Naval Base Point Loma HVAC M&S task order. Part-time (20 hours). No relocation funds available. Ideal candidate lives within 25 miles of San Diego, CA.

Data Entry, Quote Generation Assistance, Documentation Storage, Materials Ordering:

• Data Entry and Report Generating to/from Database repository.

• Login to computer networks to access, review, edit and revise controlled documents.

• Printing, processing, revising and archive storage of work orders and QC documents
• Review completed work orders and update tracking logs to determine if all data fields complete.
• Contact maintenance technicians and/or service management to inform of any missing data. Collect missing information and revise documents as needed.
• Scan invoices, work orders, and customer paperwork into the document management system.

Prepare and deliver data deliverables to the customer per the contract terms and conditions.

• Data Entry, printing, and processing of Maintenance and Service work orders
• Answer phones and provide customers with support. Route phone calls requiring judgement or decisions to the appropriate management personnel.
• Provide frequent and timely email communication with accurate data and document sharing.
• Assist technicians with administrative portion of completing timesheets, payroll, direct deposit.
• Field routine billing questions and provide general billing and accounting support. Route issues requiring decisions or judgement to management to address.
• Order, receive and pick-up parts from supply vendor locations using company pickup truck.
• Frequent phone and email communication with follow-up to provide total customer satisfaction
• Ability to prioritize assigned tasks with flexibility to refocus onto more urgent work quickly as needed and return to complete multiple open assignments as scheduled.
• Follow all KBR policies and procedures
• Work in a neat, professional, courteous, and safe manner

General

Assistant in preparation of reports and customer deliverables under the direction of and immediate supervisor and senior managers, and occasionally self-directed on your own.

• Follow company office procedures and established processes.
• Report any issues or discrepancies to management for resolution.
• Perform other duties as assigned.
• Position requires a combination of teleworking remotely and in a San Diego based office location.

Qualifications:

• High School Diploma. 2 years of related experience.
• Familiarity with standard government agency reporting requirements
• Knowledge of basic program management concepts (budgets, estimates, project schedules, etc.) a plus.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency in Microsoft Office Suite. Advanced Excel skills. MS Access a plus.
• Candidate must be able to pass Background check to obtain Security Access ID Badge