Assistant to the Executive Director Details

Assistant to the Executive Director

University of Maryland Center for Environmental Science - Baltimore, MD

Employment Type : Full-Time

The Institute of Marine and Environmental Technology (IMET) is a joint University System of Maryland research institute capitalizing on the strengths of the University of Maryland Center for Environmental Science (UMCES), the University of Maryland Baltimore County (UMBC), and the University of Maryland, Baltimore (UMB). More information about IMET can be found at www.imet.usmd.edu .

IMET seeks to hire an Assistant to the Executive Director to provide professional administrative support to the IMET Director. This position will operate primarily as the Office Manager in the IMET Director’s Office. The duties of this position include: administrative coordination with the lead Administrators for the three IMET institutions; managing the IMET Director’s budget, including monthly reconciliations; event management for IMET meetings, weekly seminars, public events, and conferences with local and international collaborators and donors; handling highly confidential and/or sensitive documents and matters; updating the IMET website; producing IMET’s Annual Report together with the Director and Associate Director; and other administrative tasks, such as managing the Director’s schedule, making travel arrangements for the Executive Director and visitors, compiling meeting minutes and assisting Faculty Search committees.
Bachelor’s Degree required and at least 2 years of experience in an upper level Assistant position highly preferred. Accounting and event planning experience required. With little to no supervision, must be able to handle multiple tasks and priorities in a high?paced, high output environment. Excellent communications and customer service skills are a must, as well as use of independent judgment, initiative, writing and editing skills to prepare correspondence, and Institute?related presentations, including quarterly newsletters. The ability to develop strong working relationships with high?level officials locally, nationally and internationally is imperative because of IMET’s overall mission and goals.

Some knowledge of public relations and scientific background is desirable. Experience with Microsoft and Google programs is required and experience with website editing and Adobe software is desired.

Please submit your application along with cover letter and resume to:

https://umces.peopleadmin.com/postings/1450

In the Fall of 2021, UMCES will require all faculty, staff, and students to be vaccinated against COVID-19. Exemptions for medical or religious reasons will be processed through Human Resources.

The University of Maryland Center for Environmental Science is an equal opportunity employer. The Center’s policies, programs, and activities are in conformance with pertinent Federal and State laws and regulations on nondiscrimination regarding race, color, religion, age, national origin, sex, and disability. Inquiries regarding compliance with Title VI of the Civil Rights Act of 1964, as amended; Title IX of the Educational Amendments; Section 504 of the Rehabilitation Act of 1973; and the Americans with Disabilities Act of 1990; or related legal requirements should be directed to the Director of Human Relations, Center Administration, P.O. Box 775, Cambridge, MD 21613.

The University of Maryland Center for Environmental Science unleashes the power of science to transform the way society understands and manages the environment. By conducting cutting-edge research into today’s most pressing environmental problems, we are developing new ideas to help guide our state, nation, and world toward a more environmentally sustainable future through five research centers—the Appalachian Laboratory in Frostburg, the Chesapeake Biological Laboratory in Solomons, the Horn Point Laboratory in Cambridge, the Institute of Marine and Environmental Technology in Baltimore, and the Maryland Sea Grant College in College Park. www.umces.edu

Job Type: Full-time

Pay: $42,000.00 - $52,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

COVID-19 considerations:
All employees are required to wear masks and to follow the procedures established by the Columbus Center as well as the partner institutions.

Ability to commute/relocate:

• Baltimore, MD 21202: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Administratie Assistant: 2 years (Preferred)
• Event Planning: 1 year (Preferred)

Work Location:

• One location

Work Remotely:

• No

Work Location: One location