Assistant Property Manager
Employment Type : Full-Time
Overview: The Assistant Property Manager will work with others in Property Management to ensure that all aspects of managing 10 properties totaling 1,772,708 RSF are covered efficiently and professionally. Portfolio size has opportunity to grow. This position will function as a generalist, “jack-of-all trades”, working in the areas of operations, leasing, and financial reporting.Responsibilities: Building Operations/Administration:- Assist Senior Property Manager and Engineering in all facets of building operations including life safety issues, incident reports, and insurance claims.
- Assist in preparing bid packages.
- Review work order reports weekly.
- Contact vendors to schedule work in the building and in tenant spaces.
- Supervise the tenant relations program, working with the Tenant Coordinator and the third party vendors.
- Coordinate building and tenant construction.
- Perform cleaning, landscaping, and vacant space inspections monthly.
- Perform weekly building inspections.
- Initiate pricing for miscellaneous projects.
- Review COI’s quarterly.
Management Office:- Provide back-up for answering property management calls, as necessary.
- Assist in facilitating meetings.
Financial Reporting:- Complete monthly variance reports for Senior Property Manager’s review.
- Prepare monthly accruals for Senior Property Manager’s review.
- Assist in preparing annual budgets for assigned properties.
- Approve invoices for assigned properties in PayScan.
- Review accounts receivable.
Communication:- Maintain daily communication with the Senior Property Manager, Chief Engineer, Regional Accountant, and Tenant Coordinator.
- Prepare and distribute tenant memos.
- Review security report and prepare work orders.
- Interface as needed with the Regional VP, Area Director, Regional Accounting Staff, Corporate Accounting, Asset Management, and Lease Administration.
- Interface as necessary with tenants, brokers, vendors, and visitors.
Qualifications:- Bachelor’s degree – Minimum 3.0 GPA required. Preferred course of study Business Administration, Real Estate or Accounting.
- Three years’ experience in the real estate industry.
- RPA designation a plus.
- Broker’s License preferred.
- Strong financial and problem solving skills.
- Relationship Skills – Ability to communicate effectively and professionally, both oral and written with owners, tenants and coworkers; ability to develop and sustain cooperative working relationships; professional phone manner; mature and self-motivated team player with good conflict-resolution skills; committed to personal growth and integrity aligned with RMR objectives.
- Organizational/Multi-Task Skills – Able to allocate one’s time effectively and manage tight deadlines; ability to work under pressure and achieve quality results; ability to handle multiple demands and competing priorities, and adapt to new ideas and changes; results oriented, detail oriented and accurate.
- Decision Making Skill – Able to resolve problems using facts and sound reasoning; able to achieve goals using a strategic approach; proven innovation with a willingness to manage and adapt to change.
- Will be required to perform off site duties through the use of a personal vehicle.
- Must have a valid driver’s license.
- Strong proficiency with property management/accounting software (preferably Yardi), ARGUS budgeting software; MS Office application (Word, Excel, PowerPoint, Outlook).
- An assessment will be administered for computer and communication skills.
- If, at any time, security clearance is required for your job (e.g. you are assigned to work at a property leased by the Federal government), being awarded such clearance will be a condition of your employment.
Company Overview: The RMR Group LLC, or RMR, is a leading U.S. alternative asset management company, unique for its focus on commercial real estate (CRE) and related businesses. It conducts substantially all business for its parent company, The RMR Group Inc. (Nasdaq: RMR). RMR’s vertical integration is strengthened by more than 600 real estate professionals in over 30 offices nationwide who manage $32 billion in assets under management and leverage more than 30 years of institutional experience in buying, selling, financing and operating CRE. RMR benefits from a scalable platform, a deep and experienced management team and a diversity of real estate strategies across its client companies. Recently, RMR has been recognized by The Boston Globe as a “Top Place to Work,” by Fortune magazine as one of the “100 Fastest Growing Companies,” by the Environmental Protection Agency (EPA) as an “ENERGY STAR Partner of the Year,” by Boston Business Journal as the “Fastest Growing Middle Market Company in Massachusetts” and ranked 9th on Commercial Property Executive’s Top Commercial Property Management Companies. RMR is headquartered in Newton, MA and was founded in 1986. For more information, please visit www.rmrgroup.com. Follow RMR on LinkedIn and on Twitter @The_RMR_Group.