Assistant Manager for RF Appointments and Payroll Details

Assistant Manager for RF Appointments and Payroll

Stony Brook Medicine - Stony Brook, NY

Employment Type : Full-Time

Assistant Manager for RF Appointments and Payroll

Required Qualifications (as evidenced by an attached resume):
Bachelor’s degree (foreign equivalent or higher) in Finance, Economics, Accounting, HR or a related field. Three (3) years of full-time experience supporting time and payroll systems. One (1) year of supervisory experience. Solid knowledge of U.S. wage & hour laws, garnishments, and payroll tax withholding rules at the federal, state and local levels. Proficient at Microsoft Office, especially Excel.

Preferred Qualifications:
Proficient with payroll software (Example: Oracle, PeopleSoft).

Brief Description of Duties:
The Assistant Manager for RF Payroll and Appointments will oversee and supervise the Research Foundation payroll functions, ensuring pay is processed on time, accurately, and in compliance with state and federal regulations. Responsible for ensuring all appointments and offers of employment are in compliance with employment laws, University and RF Policies and USCIS requirements. Works independently to provide advice to Vice Presidential/Dean’s Office Coordinators, Departments and supervisors. Handles confidential and sensitive information pertaining to University personnel. The selected candidate must possess excellent organizational skills and attention to detail as well as have strong analytical and problem solving skills.

• Supervisory:
  • Recruits, interviews, hires, and trains new staff in the department.
  • Oversees the daily workflow of the department.
  • Provide constructive and timely feedback to support training and development of the team.
  • Responsible for performance management for all team members.

• Appointments:
  • Serve as lead contact and partner for the HR Business Partners, the Office of Academic Affairs and Dean’s offices.
  • Provide comprehensive knowledge of human resources practices and procedures.
  • Independently resolve discrepancies and advise on proper procedures.
  • Reviews all offers of employment for employees recruited through the Talent Management System.
  • Troubleshoot all onboarding errors for TMS appointments.
  • Troubleshoot all DocuSign GSAP errors.
  • Ensure all appointments are in compliance with United States Citizenship and Immigration Services (USCIS). Provide guidance and direction regarding proper work authorization for the large population of non-resident employees.
  • Ensure all appointments are in compliance with employment laws, adherence to University and RF Policies and procedures.
  • Develop and facilitate training programs including USCIS, Appointment and implementation of new systems.
  • Policy and procedure development.

• Payroll:
  • Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, Independent contractors, taxes, other deductions, and overpayments.
  • Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
  • Prepares and maintains accurate records and reports of payroll transactions and tax reports.
  • Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
  • Facilitates internal and external audits by providing records and documentation.
  • Identifies and recommends updates to payroll processing software, systems, and procedures.
  • Represents RF Payroll during New Employee Orientation, and other required training/meetings.
• Other duties as assigned.
  

Special Notes:
The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.

In accordance with the New York State Department of Health (DOH) regulation that all hospitals and nursing homes “continuously require all personnel to be fully vaccinated against COVID-19,” Candidates who are not already vaccinated must obtain the first dose of the vaccine within three (3) calendar days of acceptance of conditional job offer and must obtain any subsequent doses in accordance with the vaccine protocol. Candidates who are partially vaccinated, but not yet fully vaccinated, must complete their vaccination series within three (3) calendar days of job offer or in accordance with vaccine manufacture protocol, whichever comes later.

The regulation also includes those who may be affiliated with or interact with employees of a hospital or nursing home. The regulation allows for limited exemptions with reasonable accommodations, consistent with applicable law.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.

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Job Number: 2201766 Official Job Title : Administrative Staff Assistant II Job Field : Administrative & Professional (non-Clinical) Primary Location : US-NY-Stony Brook Department/Hiring Area : RF Payroll & Appointments Schedule : Full-time Shift :Day Shift Shift Hours : 8:30 a.m. - 5:00 p.m. Posting Start Date : Jun 24, 2022 Posting End Date : Jul 24, 2022, 10:59:00 PM Salary :Commensurate with experience. Appointment Type : Regular Salary Grade :E2