Our Shipping Department works a monthly rotating shift schedule in a 24/7 operations environment. The successful candidate will be trained on Day, Swing and Graveyard shift until qualified in all areas of responsibility.
Shipping Coordinators administer/update the DV-TMS database at the Light Products Rack and Weigh Scale with temperature, product, truck tank, insurance and customer/driver information. They are responsible for daily transactional reporting. Shipping Coordinators also administer the Load Rack Controllers (LRCs) both at the rack and dock.
Specific job duties include:
- Receive, process and enter asphalt and light products rack orders.
- Coordinate with Defense Logistics Agency (DLA) for truck shipments to military bases.
- Prepare government documents and input daily shipments into government internet site.
- Operate weigh scale manually or by TMS system to process orders and receive products for offloading into the Refinery.
- Monitor the Light Products Rack for efficient operations and observation of safety regulations.
- Inspect pumps, piping, tanks and meters for leaks and maintenance issues.
- Issue work and purchase orders in Maximo.
- Prepare equipment for maintenance work in accordance with Energy Control Procedures.
- Assist drivers with loading problems associated with rack mechanics, TMS or LRC systems.
- Update the TMS system (driver, tank, product and carrier files).
- Monitor and operate the LRC system to include updates to the product blend and additive field changes.
- After hours operation of Refinery telephone switchboard.
- POC and phone operator for Refinery emergencies (evacuations and emergency response).
- Off Site Phone Operator doing Emergency Evacuations.
- Responsible for after-hours security of main office building.
- Provide driver safety orientation and training.
- Monitor drivers for proper safety practices, truck placarding and other environmental and safety regulations.
- Monitor and maintain fuel service pumps (diesel and employee).
- Monitor additive tanks and record inventory and offload chemical trucks.
- Input data into Meridian electronic filing system.
- Obtain meter readings and tank gauges.
- Generate/distribute system reports.
- Train independent inspectors/gaugers.
- Maintain/track Red Dye seal numbers (Excel).
- Custodial duties to maintain a clean & safe rack, scale, additive tank area and office environment.
The successful candidate will be a reliable self-starter who is able and willing to work rotating shifts, weekends and holidays in a 24/7 environment with flexibility to work overtime on short notice. Candidate will be able to work under pressure in an often fast-paced environment with good communications skills and a positive attitude. Position requires strong Microsoft Office skills (Excel and Word a must) and proven customer-service background/focus. Knowledge of relational databases is desirable. Must be able to lift 50 lbs., climb ladders and work in inclement weather conditions. Will be required to pass Ecology Class C Operators Training Course following hire.