ADMINISTRATIVE SUPPORT ASSISTANT II Details

ADMINISTRATIVE SUPPORT ASSISTANT II

State of Alabama Personnel Department - Montgomery, AL

Employment Type : Full-Time

State of Alabama

Personnel Department
64 North Union Street

P. O. Box 304100
Montgomery, AL 36130-4100

Phone: (334) 242-3389
Fax: (334) 242-1110

www.personnel.alabama.gov

Continuous Announcement

ADMINISTRATIVE SUPPORT ASSISTANT II – 10197

Salary: $23,397.60 - $38,335.20
Announcement Date: January 31, 2007

Revised Date: October 2, 2019

JOB INFORMATION
The Administrative Support Assistant II is a permanent, full-time position used by various agencies throughout the
State. This is advanced and/or supervisory office support work involving a variety of tasks and work methods.
Employees in this class are responsible for making decisions and solving problems utilizing their knowledge of the
activities, practices, and applicable functions, rules and regulations of the organization in which employed.

MINIMUM REQUIREMENTS
• High school diploma or a GED certificate

• Three years of responsible clerical work experience

NOTE

• Typing skills are required for some but not all jobs in this classification. If you wish to be considered

(selectively certified) for positions that require typing, we must receive a Certificate of Proficiency which
describes your skill level. You should make your own arrangements to take the proficiency test. Certificates of
Proficiency are accepted from proficiency test administrators at Alabama Career Centers and business education
teachers in Alabama public and private middle schools, high schools, accredited business schools, trade schools,
and two-year and four-year colleges. Certificates of Proficiency submitted by candidates will not be accepted.
The minimum typing rate is a net of 50 words per minute with 10 or less errors.

EXAMINATION
• Open-Competitive to all applicants,

• A Written Multiple Choice Exam will comprise 100% of the final score for the open-competitive register.
• The written test will measure your ability to review records and reports, compare data, perform numerical operations, and create

and maintain files. Reading comprehension, proofreading and public relations skills will be tested. The test will also measure
your ability to compile and organize information, and to plan and schedule activities.

HOW TO APPLY
• Complete an Application for Examination Form available at www.personnel.alabama.gov, the above address, or any Alabama

Career Center Office.

• Apply on-line, by mail, or by fax. Applications will be accepted until further notice. The State Personnel Department is not

responsible for late receipt of applications due to mail service or faxing malfunctions.

THE STATE OF ALABAMA IS AN EQUAL OPPORTUNITY EMPLOYER

• Please refer to the back of this announcement for complete information on State Personnel’s policy for accepting

post-secondary and advanced degrees.

Except for pretest information provided by State Personnel to all applicants, you should not directly or indirectly
obtain information about examinations. If you do, the State Personnel Director may do several things. One, you may
not be given an examination. Two, you may be disqualified after an examination. Three, your name may be removed
from a register. Or four, your name may not be certified from the register. (Rules of the State Personnel Board,
Chapter 670-x-9). According to the Code of Alabama, 36-26-47, a willful violation of exam security is a
misdemeanor. Any person who is convicted of this type of misdemeanor will be ineligible for appointment to or
employment in a position in State service for a period of five years and, if the person is an officer or employee of the
State, will forfeit his or her office or position.

If you know of anyone who has violated this policy, you should contact the Examination Manager at the State
Personnel Department.

Applicants hired by the State of Alabama on or after January 1, 2012 will be subject to the E-Verify process
pursuant to Act No. 2011-535.

State of Alabama Personnel Department

Policy on Accepting College Coursework, Post-Secondary and Advanced Degrees

1. Specific college coursework required for a job classification, as well as bachelor’s, graduate, post graduate,
and doctoral degrees will be accepted from schools accredited by the Distance Education Accrediting Commission
(DEAC) or any of the six regional accreditation associations in the United States listed below:

Southern Association of Colleges and Schools (SACS)
Middle States Commission on Higher Education (MSCHE)
Northwest Commission on Colleges and Universities (NWCCU)
Higher Learning Commission (HLC)
New England Commission of Higher Education (NECHE)
Western Association of Schools and Colleges –Senior College and University Commission (WASC-SCUC)

College coursework is defined as credit hours leading to a bachelor’s degree or higher.

2. Coursework or degrees from schools that have not been accredited by one of the above accreditation
associations may be accepted if a regionally accredited school* considers the coursework or degree to be an
acceptable prerequisite for admission to an advanced degree program. For example, if a regionally accredited school
accepts an applicant’s bachelor’s degree for admittance into a graduate degree program, State Personnel will accept
the degree. In the case of required college coursework (but no degree requirement), State Personnel will accept the
college coursework if a regionally accredited school accepts the coursework towards a post-secondary degree (e.g., a
bachelor’s degree). This must be documented by a letter of acceptance from the regionally accredited school. State
Personnel will review such requests on a case-by-case basis.

Note: This policy is subject to change. Certain state agencies may have additional requirements.

• The term “regionally accredited school” refers to an institution of higher education accredited by one of the six

regional accreditation associations listed above.

STATE OF ALABAMA
PERSONNEL DEPARTMENT
300 Folsom Administrative Building
Montgomery, Alabama 36130-4100

Telephone: (334) 242-3389 Fax: (334) 242-1110
Jackie Graham

State Personnel Director www.personnel.alabama.gov
Alice Ann Byrne
Deputy Director

M E M O R A N D U M

TO: Persons Interested in Continuous Announcements

FR: State Personnel Director

SUBJECT: Weekday Testing For:

Effective immediately the State Personnel Department will administer the written test for the
below job classifications each month on a selected Friday as follows:

Second Friday of the Month Fourth Friday of the Month
ASA I 10196 Account Clerk 10601
ASA II 10197 ES Representative 11408
ASA III 10198 Engineering Assistant I 20111
Retirement Counselor 10875 PEDS I 21231
Health Services Administrator I 40761 Financial Support Worker 50247
Driver License Examiner I 60410 Classification Specialist 50340

Individuals wishing to take the written test on a Friday must call the State Personnel Department
at 334-353-3492 to received instructions about the testing schedule. Candidates must have an
accepted application on file prior to making a reservation.

TEST CENTER SPACE FOR FRIDAY TESTING IS LIMITED SO APPLICANTS WILL BE
SCHEDULED ON A FIRST CALL/FIRST SERVE BASIS. WE WILL STOP TAKING
RESERVATIONS WHEN SEATING CAPACITY IS MET OR BY 10:00 A.M. SEVEN
WORKING DAYS PRIOR TO TEST DATE. CANDIDATES WILL BE SENT A CARD BY MAIL
AND MUST PRESENT THIS NOTIFICATION CARD AND A PICTURE IDENTIFICATION TO
BE ADMITTED TO THE TEST.

Friday tests will be conducted ONLY at the State Personnel Department Testing Center located at the
following address: State Personnel Test Facility
60 Commerce Street
4th Floor
Montgomery AL 36104

*NOTE: Friday testing will be offered in addition to the regular statewide testing conducted throughout
the year for these job classifications on Saturdays.