Administrative Specialist Details

Administrative Specialist

US Department of Justice - Washington, DC

Employment Type : Full-Time

DutiesSummary

This position serves as an Administrative Specialist in the U.S. Department of Justice (DOJ), U.S. National Central Bureau of the International Criminal Police Organization (USNCB), also known as INTERPOL. The primary purpose of this position is to provide administrative management services in support of USNCB.


Responsibilities

The duties and responsibilities for a 0301 Administrative Specialist generally include, but are not limited to, the following:

• The incumbent issues, process, maintains, tracks and dispose of credentials.
• The incumbent performs facility management and advisory services.
• The incumbent conducts inspections for potential hazards and safety issues.
• The incumbent provides procurement estimates.
• The incumbent serves as a liaison to teams.
The duties listed above are generally written for one grade level. If the position is advertised at multiple grades, the duties will be adjusted in difficulty, complexity, and level of supervision, for higher or lower grades, as appropriate. Organizations may also add 'other duties as assigned' once you are hired, based on what is included and allowed by the position description.
Travel Required

Not required

Supervisory status

No

Promotion Potential

12

• Job family (Series)

  0301 Miscellaneous Administration And Program

• Requirements

  RequirementsConditions of Employment
  • You must be a United States Citizen or National.
  • You will be required to complete a pre-employment security investigation and background check which includes a drug screening.
  • You may be required to complete a one-year probationary or two-year trial period.
  • Selective Service registration is required for males born on, or after, December 31st 1959. Those not registered should have an approved exemption on file.
  • You must meet all eligibility requirements by the closing date of this announcement and continue to meet these requirements throughout the hiring process. Offers can be rescinded if requirements are not met.
  • Financial Disclosure: If selected, you may be required to disclose financial information in accordance with DOJ and Federal ethics guidelines.
  • Additional selections may be made from this announcement, for up to 90 days, if openings occur in other offices serviced by Justice Management Division.
  QualificationsTo qualify for the position of Administrative Specialist at (GS-0301-12), you must meet the basic qualification requirements listed below AND possess the required specialized experience specific to this series and grade you're applying to.
  
  If you are a current or former government employee on a permanent appointment in the competitive service, you will need to demonstrate 1-year (52-weeks) at the next lower grade level, to meet the time-in-grade requirements for this occupational series and grade.
  
  There may also be a positive education requirement for some occupations, please see the Education section for details. If there are licensing or certification requirements, please see the Required Documents section for details on how to verify you license or certificate.
  
  To qualify for the GS-12, you must have at least one year of specialized experience equivalent to the GS-11 grade level in the Federal service performing the following duties:
  
  • Managing the upkeep of equipment and supplies meeting health and safety standards; AND
  • Providing guidance and/or direction on present and potential facility problems (e.g. health and safety issues ,parking, etc.); AND
  • Preparing quarterly and annual reports for facility and property management; AND
  • Implementing tracking systems (e.g. fleet, acquisition, etc.) for facilities management.
  
  
  
  You MUST meet all qualification requirements, including Time-in-Grade, by the closing date of this announcement, 02/08/2021.
  
  Your resume must support your responses to the online questionnaire and the qualification requirements. Failure to do so may result in an ineligible rating. See the Required Documents section for important notes about what must be included in your resume.Education

  There is no education requirements for this series and grade combination; however a Bachelor's degree is preferred.
  
  Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For more information about this requirement, please visit the U.S. Department of Education website for Foreign Education Evaluation.
  
  All documentation must be in English or include an English translation.

  Additional information

  The bullets below outline the various groups of applicants that fall under the term "status candidates". This vacancy is open to applicants from any of the groups listed below: When you apply you'll have the chance to claim an eligibility pathway, be sure you fully read each statement and any links provided to make sure you know which eligibility you qualify for.
  
  See a full list and learn more at USAJOBS, see: What does Status Candidate mean? or Which Jobs am I Eligible to Apply for?

  • Current & Former Federal Employees: For more information, see USAJOBS Federal Employees.
  • Career Transition Assistance Programs (CTAP & ICTAP): For more information visit: USAJOBS Career Transition Programs
  • Preference Eligible Veterans and Certain Military Spouses: Please see USAJOBS Veterans Preference for more details.
  • Schedule A for Persons with Disabilities: Learn more at USAJOBS - Individuals with Disabilities.
  General Employment Information:
  • Reasonable Accommodation Statement: Our policy can be found at: https://www.justice.gov/jmd/eeos/manual-and-procedures-providing-reasonable-accommodation
  • DOJ EEO Statement: The U.S. Department of Justice fosters an inclusive and diverse workforce, find our EEO statement online at: http://www.justice.gov/jmd/eeos/08-eeo-policy.pdf
  • Selective Service: If you were born male, on or after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Additional information is found at: www.sss.gov.
  
  
  How You Will Be Evaluated

  You will be evaluated for this job based on how well you meet the qualifications above.

  You will be evaluated for this job based on how well you meet the qualifications described above.

  Once the announcement closes, a review of your resume and supporting documentation will be conducted by the HR Specialist. This information will be compared against your responses to the assessment questionnaire to determine your eligibility for Federal employment, and then whether you are qualified for this particular position. If a determination is made that you have inflated your responses when compared to your background information, you may be deemed ineligible, or your score may be adjusted to more accurately reflect your skills and abilities.
  
  Additionally, we will review your supporting documents and resume to determine if you are in the "Area of Consideration" for this vacancy. Government-Wide Merit Promotion vacancies may only accept applications from a limited audience, pay careful attention to the "Who May Apply" and the "Hiring Paths" information. Please follow all instructions carefully. Errors or omissions may affect your eligibility.
  
  BASIS OF RATING:
  DOJ's Merit Promotion Procedures will be used to evaluate candidates.
  Your qualifications will be evaluated on the following competencies (knowledge, skills, and other characteristics):

  • Administrative Programs
  • Financial Management
  • Oral and Written Communication
  
  
  Background checks and security clearanceSecurity clearance

  Top Secret

  Drug test required

  Yes

  Position sensitivity and risk

  Special-Sensitive (SS)/High Risk

  Trust determination process

  Suitability/Fitness, National security

• Required Documents

  Required Documents

  Documentation requirements may vary from applicant to applicant based on your eligibility claims.
  
  It is your responsibility to carefully review the list of document descriptions below, to see which documents are required for your application.
  
  ALL APPLICANTS: You must submit a detailed resume containing the following information:

  • official position title,
  • employer name and contact information,
  • start and end dates (including month and year),
  • a detailed list of duties & accomplishments,
  • your highest salary (or grade/step) achieved; and
  • the number of hours worked per week (or indicate full-time).
  If you are a current or former Federal employee:
  • You must submit your most recent SF-50 (Notification of Personnel Action) or equivalent agency form.
    • Your SF-50 should list the full position title, series, grade and step, organization, duty location, service computation date, effective date, and your service type and tenure status.
    • Do not submit an award SF-50, these do not contain sufficient information about your appointment.
  • Submit a copy of your most recent performance evaluation or appraisal, signed, showing your final rating. If a performance appraisal is not available submit a statement explaining why one is not available.
  • See USAJOBS Current & Former Employees for more information.
  If you are a Veteran or a qualifying parent or spouse:
  • Submit all DD-214 (Certificate of Release or Discharge from Active Duty, Member-4 Copy) forms.
  • If you are a Veteran with a service-connected disability rating you will need to submit the SF-15 (Application for 10-point Veterans Preference) and a copy of your VA Letter stating your disability rating.
  • If you are the qualifying parent or spouse of a disabled, deceased, or deployed Veteran, and are seeking a derived preference eligibility, you must submit appropriate supporting documentation such as the Veterans DD-214, SF-15, VA Letter.
  • For more information on each type of Veterans Preference, and the documentation required for each, see FedsHireVets.
  If you are a person with a disability, claiming eligibility under Schedule A:
  • You must submit "proof of a disability" documentation.
    • "Proof of a disability" is a letter stating that you have an intellectual disability, severe physical disability or psychiatric disability.
    • You must get this letter from your doctor, a licensed medical professional, a licensed vocational rehabilitation specialist, or any Federal, state, or local agency that issues or provides disability benefits.
  • For more information about Schedule A and verification requirements, please see OPM's Schedule A site.
  If you are a displaced Federal employee claiming eligibility under CTAP or ICTAP:
  • You must submit your separation notice or agency RIF letter from your agency.
  • If you have not yet been separated, you can provide the letter of intent to separate you from the agency because of reduction-in-force.
  • See USAJOBS' Career Transition Programs for more information.
  If you are using education to qualify for this position, or education is required:
  • You must submit a transcript, which may be unofficial, as long as it contains a full listing of courses, credit earned, grade and grade-point-average, subject area, degree(s) earned, and dates of award.
    • Your transcript must come from a nationally-accredited educational institution recognized by the Department of Education.
    • Please do not submit electronic transcripts with documentation security protection. These may prevent our application system from accepting and processing the document.
  • If submitting a foreign transcript, you must have the transcript reviewed by an approved foreign education review organization recognized by the Department of Education. Your transcript must also be in English or have an English translation included.
  USAJOBS - What documents might I need to provide?

• Benefits

  Benefits

  A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Career transition (CTAP, ICTAP, RPL)

  Federal employees who meet the definition of a "surplus" or "displaced" employee.

• Family of overseas employees

  Family members of a federal employee or uniformed service member who is, or was, working overseas.

• Federal employees - Competitive service

  Current or former competitive service federal employees.

• Individuals with disabilities
• Land & base management

  Certain current or former term or temporary federal employees of a land or base management agency.

• Military spouses
• Peace Corps & AmeriCorps Vista
• Veterans

This position is being advertised under merit promotion procedures and is open to current or former federal employees in the competitive service with status. Other individuals may be eligible to apply, please pay close attention to the "This job is open to" section above.